This role sits within our Tax & Private Client Team in our London office, providing support to our Lawyers and Partners based within the UK.
Responsibilities
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Diary management responsibilities include making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
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File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
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Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
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Proactive client liaison including taking messages, pass on information and deal with simple queries.
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Build relationships with other teams including finance to take responsibility for chasing WIP and financial matters for partners
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Handling documents, some of which are large, making amendments and working to deadlines
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Assist Partner/Fee Earner with billing, preparing billing guides, and liaising with the billing team as needed, updating schedule of invoices and following up with Partner/Fee earner to ensure sent out in a timely fashion
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Responsible for coordination of marketing events of up to 50 people and liaising with the events team internally on larger events.
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Manage the production of all documents, including restyling using house styles and client document styles (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
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Organising conference calls on behalf of the fee earners in a timely fashion.
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Organising transport, accommodation and related documentation for international travel and domestic travel between offices as required.
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Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit Letters, with direction from partner/fee earner.
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Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
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Audio and copy typing of legal documentation and correspondence to a high standard.
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Maintain CRM by updating InterAction and maintaining fee earner contact lists and updating calendar invites with the correct BD information.
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Support Marketing and Business Development administration e.g. prepare alerters, invites, web profiles, presentations, contact sheets, tenders, bids etc.
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Arranging events.
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Any additional ad hoc tasks as required.
Experience and Knowledge
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Experienced administrator or Secretary/PA with previous experience in a legal environment.
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Must have an understanding of diary management, organisation and prioritisation skills.
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Must be able to communicate effectively and build good relationships with clients and staff within the firm.
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Must work well as part of a team and be a role model and mentor to the junior members of the team.
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Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 365).
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Must be a competent typist.
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Must be competent at producing legal documents to a high standard.
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Professional telephone manner and the ability to accurately record and pass on messages.
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Understanding of using a computerised finance system (Fieldfisher use Evergreen).
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Understanding of using a Client Relationship Management system (Fieldfisher use InterAction).
Personal attributes
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Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently maintaining effective communication with the fee earner at all times.
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Must have a ‘can do’ approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
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Must be able to work autonomously and aim to resolve problems, identify solutions with minimum of supervision and direction
Who are we looking for?
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We don't have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.
What do we offer?
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You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
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In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
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Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
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Come for the WOW views: Riverbank House is in the City, just next to London Bridge with stunning views of The Shard and Tower Bridge. It's a short walk from Monument/Bank.
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Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
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Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.
Inclusion is not exclusive:
If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.
We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.
For accessibility information on our London office, visit: Accessing Fieldfisher London ¦ Fieldfisher ¦ Fieldfisher
What to do next:
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Click 'Apply Now', complete an online application and upload a CV.
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Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
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Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
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For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
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We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at [email protected].
We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.
Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.
We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients' needs. We believe The Future is Human, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.
