Administrative officer Work, Jobs in Inverkeithing, Fif (with Salaries)

Recruitment and Admissions Administrator (Permanent)
Edinburgh College —Edinburgh
- £28,726 - £30,162 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
Health Records Clerical Officer
NHS Scotland —Kirkcaldy
- £26,696 - £28,988 a year
- Part-time
- English
- Organisational skills
- Typing
23h
Supreme Courts Administrative Officers
Scottish Courts and Tribunals Service —Edinburgh
- From £28,782 a year
- Full-time
- Annual leave
- Employee discount
3d
Finance Officer (2 posts)
Link Group Limited —Edinburgh
- £30,132 - £38,293 a year
- Full-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Employee assistance programme
- Employee discount
14d
Operational Officer
Companies House —Edinburgh
- £26,452 a year
- Part-time
- Hybrid work
- No experience needed
- Presentation skills
- Communication skills
6d
Project Support Officer (Access to High Demand Professions)
University of Edinburgh —Edinburgh
- Part-time
- Microsoft Office
- University
- IT
- Annual leave
- Employee discount
EA to the CRO / Commercial Admin
Dayshape —Edinburgh
- £35,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Time management
- Employee assistance programme
Quick apply
3d
Clerical Officer
Fife Council —Lochgelly
- £26,786.83 - £29,170.80 a year
- Part-time
- Organisational skills
- IT
- Communication skills
- Employee discount
3d
Housing Assistant
Pinnacle Group —Edinburgh
- £26,227.50 a year
- Monday to Friday
- Customer service
- Administrative experience
- Travel
- Annual leave
- Employee assistance programme
Quick apply
252043 (SM) Clerical Officer
NHS Scotland —Edinburgh
- £26,696 - £28,988 a year
- Call to connect
2d
Associate Data Analyst
Companies House —Edinburgh
- £35,952 - £37,970 a year
- Temporary
- Data analysis skills
- SQL
- Presentation skills
- Annual leave
Property Officer
British Transport Police —Edinburgh
- £15,398.34 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- IT
- Annual leave
- Gym membership
Quick apply
2d
253835 (MG) Project Support Officer
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Full-time
1d
Business Management Officer
Perth & Kinross Council —Perth
- £31,759 - £34,011 a year
- Full-time
- Management
- Administrative experience
- IT
9d
Clerical Officer - Addictions team
NHS Scotland —Shotts
- £26,696 - £28,988 a year
- Call to connect
- Customer service
- Organisational skills
- Communication skills
- Annual leave
- Sick pay
17h
000926 - Administrative Services
NHS Scotland - Test —Edinburgh
- £22,152 - £24,000 a year
- Microsoft Office
- Communication skills
- Time management
Committee Officer - City Chambers
City of Edinburgh Council —Edinburgh
- £47,639 - £56,392 a year
- Full-time
- Organisational skills
- Communication skills
7d
Project Finance and Reporting Officer
Sustainable Aquaculture Innovation Cluster Ltd —Scotland
- Up to £27,600 a year
- Part-time
- Hybrid work
- Analysis skills
- Financial services
- Communication skills
- Work from home
Quick apply
Business Management Officer, Perth High School
Perth and Kinross Council —Perth
- £31,759 - £34,011 a year
- Management
- Military
- Administrative experience
- Annual leave
9d
Graduate Franchise Support Officer
The Leak Detective Ltd —Cumbernauld
- £26,500 - £28,500 a year
- Full-time
- Plumbing
- In-person
- Business
- Free parking
Quick apply
1d

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Recruitment and Admissions Administrator (Permanent)

Edinburgh College -
Edinburgh

Quick apply

Job details

Part-time
£28,726 - £30,162 a year

Benefits

Free parking
Casual dress
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Organisational skills
Root cause analysis
Communication skills
Time management

Full job description

1. Main Purpose of the Job: Provide effective and flexible administrative support to the Recruitment and Admissions team by managing processes, maintaining accurate student records, responding to stakeholder enquiries, supporting workflows and events, developing systems and reports, and assisting team leaders and management with day-to-day administration while ensuring compliance and data integrity.

2. Main Duties: To provide a flexible, efficient and effective administrative support to the Recruitment and Admissions Team. To maintain and advise on administrative procedures, working in the backdrop of regulations and compliance. Input, monitor and maintain data records relating to student records maintenance to ensure integrity of Further Education Statistics (FES) submissions. Respond to enquiries and requests received via email, telephone and post from all internal and external stakeholders. To support organising and triaging workflow in conjunction with Recruitment and Admissions Team Leaders. To assist with co-ordination of internal and external events and communicate with any relevant partners. Develop and maintain department systems and reporting processes. Engage with general administration requirements within the wider team, for team leaders and management, including general administration, organise meetings, take notes, support initiatives and assist projects. Note: In addition to these duties, must observe and adhere to the College’s Health and Safety policy and procedure. Employees are required to carry out such other duties as may be reasonably required.

3. Position in Organisation The Recruitment and Admissions Administration Assistant reports the Recruitment and Admissions Team Leader and sits within the Student Experience department within the College. The role will provide administrative support to the Recruitment and Admissions leadership and management, and ensure data integrity of student records.

4. Dimensions and Limits of Authority: 2 To review regular reports from partners (such as MIS and Quality teams) and make changes to student records to improve accuracy of data to meet and exceed regulatory requirements. For example, but not limited to, stranger mapping, missing enrolment data, FES errors. To ensure accuracy of student records by updating and maintaining systems as required, and to support data collection and review during internal and external audits. Provide root cause analysis of data entry errors to assist Recruitment and Admissions Officers and Team Leaders with improving the quality of data entry at source. Work closely with internal stakeholders such as MIS, Quality, BDST, Curriculum and other Student Experience teams. Deal with a high volume of varied enquiries from a wide range of cross-College staff, applicants, students and other external bodies as appropriate. Working closely with internal and external parties dealing with a range of referrals and enquiries. For example, but not limited to, student cards, registers, references and letter requests. To assist with fee transfer processes and procedures and liaising with the Finance team as required. Assist where required with supporting email inboxes, telephone enquiries and organising of internal and external events.

5. Key Contacts/Communication: Curriculum leaders and Heads of Department within the College. Recruitment and Admissions. MIS. Quality. Schools College Partnership. Other teams across Student Experience.

6. Qualifications, Knowledge and Experience: Essential: A minimum SVQ Level 2 in Customer Services, Administration or other relevant subject or equivalent qualification or relevant practical experience. Experience of working in a customer focused environment. Proficiency in MS Office (e.g. MS Word, MS Excel and MS PowerPoint). Ability to interact with multiple stakeholders from across departments. Knowledge of student records and/or CRM management systems. Excellent time management skills and the ability to prioritise work. Attention to detail, problem-solving and excellent written and verbal communication skills. Strong organisational skills with the ability to multi-task. Must be flexible and willing to work at any of the College campuses. 3 Some evening work will be required to assist evening events. Desirable: Knowledge of Recruitment and Admissions or Student Records processes and systems in an education environment . Proven experience as an Administration Assistant. Proficiency in MS Office (e.g. MS Word, MS Excel and MS PowerPoint).

7. Working Environment / Sensory and Physical Demands The postholder will work primarily in a standard office environment, with occasional days worked from home as part of an agreed hybrid arrangement. The role is largely desk-based and involves prolonged periods of computer and screen use, regular keyboard work, and participation in telephone or online meetings requiring sustained visual and auditory concentration. The office environment includes shared workspaces and moderate background noise, while home-working requires the individual to maintain a safe and appropriate workstation. Light physical activity such as carrying a laptop or files and moving between rooms may be required. Lone working may occur during home-working days or when working flexibly, although the role does not routinely require work outside normal office hours. There may be occasions attending events where standing for short periods of time.

Pay: £28,726.00-£30,162.00 per year

Benefits:

Casual dress
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative officer jobs in inverkeithing, fif

Recruitment and Admissions Administrator (Permanent)

Health Records Clerical Officer

Supreme Courts Administrative Officers

Finance Officer (2 posts)

Operational Officer

Project Support Officer (Access to High Demand Professions)

EA to the CRO / Commercial Admin

Clerical Officer

Housing Assistant

252043 (SM) Clerical Officer

Associate Data Analyst

Property Officer

253835 (MG) Project Support Officer

Business Management Officer

Clerical Officer - Addictions team

000926 - Administrative Services

Committee Officer - City Chambers

Project Finance and Reporting Officer

Business Management Officer, Perth High School

Graduate Franchise Support Officer

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