Office assistant Work, Jobs in Linlithgow (with Salaries)

Service and Office Administrator
Thermal Care Scotland LTD —Bathgate
- £27,500 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Free parking
Quick apply
3d
Post Office Assistant - Bathgate
CJ Lang & Son Limited —Bathgate
- Customer service
- Computer literacy
- Computer skills
- Annual leave
- Employee discount
5d
Office Administrator
Instock LTD —Livingston
- £26,000 - £28,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
Quick apply
4d
Admin Assistant
Repair Solutions Scotland —Coatbridge
- £24,420 - £28,000 a year
- Full-time
- Computer literacy
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Medical Receptionist
Whitburn Group Medical Practice —Bathgate
- £13.45 an hour
- Full-time
- Administrative experience
- Front desk
- IT
- Free parking
- Store discount
Quick apply
3d
Receptionist/Administration
SENECA MEDICAL GROUP —Edinburgh
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
254014 Receptionist/Adminisrator
NHS Scotland —Edinburgh
- Part-time
- GP surgery experience
- Front desk
Administrative Assistant
Fife Council —Dunfermline
- £29,170.80 - £31,761.26 a year
- Full-time
- Organisational skills
- Front desk
- IT
- Employee discount
11d
Receptionist (LW)
NHS Scotland —Dunfermline
- £26,696 - £28,988 a year
- Travel
- Front desk
- Typing
4d
Dental Nurse/Receptionist
Blue Sky Dental —Bathgate
- £10.50 - £15.00 an hour
- Part-time
- In-person
- Communication skills
Quick apply
Experienced Legal Administrator - Residential Conveyancing (office based)
W & AS Bruce —Broxburn
- Full-time
- English
- Administrative experience
- Organisational skills
- Employee discount
Quick apply
12d
Project Assistant - Clinical Safety & Pharmacovigilance (office based in Stirling)
Medpace, Inc. —Stirling
- Full-time
- English
- Administrative experience
- Bachelor's degree
- Annual leave
- Work from home
Office Administrator HR and Payroll Experience
Glow Social Care —Bathgate
- £30,000 - £35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Free parking
Quick apply
5d
Post Office Counter Clerk
ZCO Ltd —Edinburgh
- £12.71 an hour
- Full-time
- In-person
- Communication skills
Quick apply
Legal Secretary/Paralegal
Lesley Anderson Law —Falkirk
- £30,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Free parking
Quick apply
5d
255744 (AJM) Medical Secretary
NHS Scotland —Edinburgh
- £29,103 - £31,409 a year
4d
Assistant Executive Housekeeper
Gleneagles —Auchterarder
- £45,000 a year
- Full-time
- Hotel
- Organisational skills
- In-person
- Employee assistance programme
- Employee discount
Quick apply
Receptionist/Administrator
Microcom Training —Stirling
- £15,000 - £20,000 a year
- No experience needed
- Front desk
- In-person
Quick apply
255936 (SM) Receptionist/Clerical Officer
NHS Scotland —Edinburgh
- £26,696 - £28,988 a year
- Part-time
- Front desk
3d
Medical Receptionist Apprenticeship
Elite Training and Consultancy —Edinburgh
- From £15,000 a year
- Computer literacy
- English
- Microsoft Office
Quick apply

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Service and Office Administrator

Thermal Care Scotland LTD
Bathgate

Quick apply

Job details

Full-time
£27,500 - £30,000 a year
3 days ago

Benefits

Free parking
Company pension
Private medical insurance
On-site parking

Qualifications

Supplier ordering
Microsoft Word
Customer service call handling
Purchase orders
Microsoft Outlook
Inbound customer enquiry call handling
Purchase order matching processing
Stakeholder liaison
Financial reconciliation support
GCSE
Administrative support experience
Filing
Xero
Handling customer enquiries
Administrative experience
Purchase order creation
Appointment booking and call handling
Procurement support
Client services
Purchasing
Customer interaction
Bank reconciliation
Communication skills
Supplier invoice processing
Time management
Office experience

Full job description

Thermal Care Scotland is a growing HVAC and renewable energy company supporting domestic and commercial customers across Scotland and North East England.

We are looking for an organised, reliable and customer-focused Service and Office Administrator to join our team at our Bathgate office.

This is a full-time, office-based position supporting the day-to-day running of our service department. The role includes customer enquiries, engineer scheduling, Joblogic updates, purchasing, invoicing and general accounts administration.

Key responsibilities

Answer customer calls and respond to email enquiries
Log service requests, breakdowns and new jobs accurately
Gather relevant information from customers and allocate jobs to the appropriate engineer
Schedule engineer appointments and manage daily diaries
Update jobs, appointments and customer information within Joblogic
Monitor open jobs and follow customer requests through to completion
Keep customers informed of appointment dates, progress and delays
Update customer portals and upload relevant job information
Liaise with engineers, suppliers, merchants and subcontractors
Raise and issue purchase orders
Order parts and materials for scheduled works
Process supplier invoices and match them against purchase orders
Support the preparation and collation of monthly customer invoicing
Process company credit card transactions and receipts
Assist with bank reconciliations and payment lists
Liaise with the accounts team regarding month-end information
Maintain accurate electronic records and filing systems
Provide general administrative support to the wider business

Essential skills and experience

Previous experience in an administrative or office-based role
Strong customer service and communication skills
Confident communicating by telephone and email
Good working knowledge of Microsoft Word, Excel and Outlook
Strong organisation and time-management skills
Ability to manage a busy and varied workload
Ability to prioritise tasks and meet deadlines
High level of accuracy and attention to detail
Ability to work independently and as part of a team
Professional and reliable approach to work

Preferred experience

Experience working within an HVAC, engineering, construction or facilities management company
Experience scheduling engineers or field-based staff
Experience using Joblogic or another field-service management system
Experience using Xero
Experience processing invoices, purchase orders and receipts
Experience working with customer or contractor portals
Experience supporting month-end accounts administration

Previous experience with Joblogic or Xero would be beneficial, but training can be provided.

What we offer

Salary of £27,500–£30,000 per year, depending on experience
Full-time, permanent employment
Company pension
On-site parking
Private medical insurance, subject to company terms
Training and development
Opportunity to join a growing HVAC and renewables company
Supportive office and engineering team

Working hours

Monday to Friday
8:00am to 4:00pm
Full-time, office-based position

Application

Please apply with an up-to-date CV outlining your administrative, customer service, scheduling and accounts experience.

Job type: Full-time, Permanent

Pay: £27,500–£30,000 per year

Benefits:

Company pension
On-site parking
Private medical insurance

Schedule:

Monday to Friday
8:00am to 4:00pm

Experience:

Office administration: 1 year preferred
Customer service: 1 year preferred
Scheduling or service coordination: 1 year preferred
Accounts administration: 1 year preferred

Work location: In person at our Bathgate office

Pay: £27,500.00-£30,000.00 per year

Benefits:

Company pension
Free parking
On-site parking
Private medical insurance

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)
micosoft 365: 1 year (preferred)

Work authorisation:

United Kingdom (preferred)

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in linlithgow

Service and Office Administrator

Post Office Assistant - Bathgate

Office Administrator

Admin Assistant

Medical Receptionist

Receptionist/Administration

254014 Receptionist/Adminisrator

Administrative Assistant

Receptionist (LW)

Dental Nurse/Receptionist

Experienced Legal Administrator - Residential Conveyancing (office based)

Project Assistant - Clinical Safety & Pharmacovigilance (office based in Stirling)

Office Administrator HR and Payroll Experience

Post Office Counter Clerk

Legal Secretary/Paralegal

255744 (AJM) Medical Secretary

Assistant Executive Housekeeper

Receptionist/Administrator

255936 (SM) Receptionist/Clerical Officer

Medical Receptionist Apprenticeship

I want to receive the latest job alerts for office assistant in linlithgow

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