Personal assistant Work, Jobs in Livingston, West Lothian (with Salaries)

Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
- £16 - £19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
2d
Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
- Hybrid work
- Administrative experience
- AI
- Annual leave
- Employee assistance programme
9d
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Administrative experience
- Mentoring
- Organisational skills
- Annual leave
- Employee assistance programme
Personal Assistant Kirkintilloch KS/RC/1.26
GCIL East Dunbartonshire (we are not the employer) —Kirkintilloch
- £14 an hour
- Part-time
- Driving
- In-person
- Care plans
Quick apply
8d
Personal Assistant GC262
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- Weekend availability
- IT
- Leadership
- Annual leave
- Gym membership
Executive Assistant
Circle Health Group —Stirling
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
- Life insurance
Personal Assistant NS261
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- IT
- Leadership
- School
- Annual leave
- Gym membership
Executive Assistant
Glenmorangie —Edinburgh
- Full-time
- Microsoft Office
- Communication skills
8d
Secretary
Falkirk Council —Falkirk
- £32,217 - £34,552 a year
- Customer service
- Microsoft Office
- Organisational skills
2d
Personal Assistant
Private Household —Motherwell
- £14 an hour
- Overtime
- Hybrid work
- Care experience
- Administrative experience
- Driving
- Annual leave
- Sick pay
Quick apply
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
4d
Management Team Secretary
NHS Scotland —Wishaw
- £31,537 - £34,303 a year
- Part-time
- Customer service
- Organisational skills
- Business
- Annual leave
- Sick pay
1d
PA to Executive Director, Commercial & Residential Services
University of Edinburgh —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee discount

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Assistant Front Office Manager
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Senior Manager, Finance Program Management (Separation and Integration Mgmt Office)
Thermo Fisher Scientific —Paisley
Coordinates activities and deliverables with external stakeholders, including buyers, advisors, consultants, and service providers, as applicable.
£143,000 - £190,650 a year

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personal assistant jobs near livingston, west lothian

Personal Assistant/ Admin Manager

Hot Flame World Banquet
Livingston

Quick apply

Job details

Part-time
£16 - £19 an hour
2 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office
Xero
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Are you organised, reliable, and looking for a flexible part-time opportunity? We're looking for a Personal Assistant/Admin Manager to support our Managing Director and assist with the day-to-day administration of our growing business.

This is a great opportunity for someone with strong attention to detail, excellent communication skills, and previous administrative experience.

We’re looking for someone who is highly flexible and adaptable to join our team.

The core hours for this role are Monday to Thursday, 8:00am to 12:00 noon, but please note that these may vary depending on the needs of the business and the occasional Friday may be required.

We believe in mutual flexibility — if you're happy to support us when needed, our Director is equally happy to be flexible with you in return.

If you're someone who values work-life balance but can also roll up your sleeves when needed, we’d love to hear from you!

You will work directly for the Director and, for significant periods, will be required to operate independently. This role therefore demands a highly proactive individual who can take ownership of responsibilities, ensure that matters are progressed and resolved in the Director’s absence, and maintain clear, consistent communication to enable timely decision-making and prompt resolution of any issues that arise. A high standard of professionalism is essential, and the role requires absolute discretion, confidentiality, and loyalty at all times to support the best interests of the business.

No two days can always be the same - you'll often be asked to research, gather information and adapt to changing priorities.

What You’ll Do:

Process invoices through Hubdoc/Xero for processing by Accountant
Complete Xero account reconciliations and monthly statement reviews
Organise and process invoice payments
Maintain up-to-date staff records and contracts
Organise and record staff training
Manage timesheets and collate hours for payroll
Track staff holidays and compliance
Coordinate maintenance calls
Order office supplies
Draft letters and respond to customer reviews
Responsible for Health & Safety paperwork
Risk Assessments
Petty cash reconciliation

What We’re Looking For:

Must have previous experience in a similar PA or admin role
Proficiency in Microsoft Office, especially Excel, Word
Proficiency in Xero required
High level of accuracy and attention to detail
Strong organisational and time management skills
Friendly, professional, and confidential
Must be flexible

You’ll Be:

✅ Honest and trustworthy
✅ Approachable and confident
✅ Flexible and dependable, pro active self starter
✅ A great multitasker with a positive attitude

Job Type: Part-time

Pay: £16.00-£19.00 per hour

Benefits:

Company pension
Free parking
On-site parking

Application question(s):

Do you have experience writing formal letters or professional correspondence as part of your previous roles?

Experience:

Administrative: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

personal assistant jobs in livingston, west lothian

Personal Assistant/ Admin Manager

Site Administrative Assistant - Engineering Solutions

Administrator (Rehabilitation Assistant)

Personal Assistant Kirkintilloch KS/RC/1.26

Personal Assistant GC262

Executive Assistant

Personal Assistant NS261

Executive Assistant

Secretary