Sales admin & finance support coordinator Work, Jobs in Mayfair, Eng (with Salaries)

Admin Coordinator (FM)
Reliance Facilities Management Limited —Mayfair
- £29,000 - £30,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- In-person
Quick apply
BOTTEGA VENETA - Business Analyst Intern (12 month FTC)
Bottega Veneta —London
- Full-time
- English
- Microsoft Office
- Organisational skills
8d
Logistics Assistant - Tangle Teezer
BIC —London
- From £30,000 a year
- ERP systems
- Microsoft Office
- Agile
- Employee stock purchase plan
- Flexible schedule
Installation Administrator
Selecta —Hemel Hempstead
- £29,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
10d
Business Administration Apprentice Level 3
South Thames Colleges Group —Esher
- £15,600 a year
- Full-time
- Microsoft Excel
- Customer service
- IT

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BOTTEGA VENETA - Business Analyst Intern (12 month FTC)
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Supports the sales process through activities that may include putting displays in place, keeping stock level inventory, managing payment transactions and…
8d

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sales admin & finance support coordinator jobs near mayfair, eng

Admin Coordinator (FM)

Reliance Facilities Management Limited -
Mayfair

Quick apply

Job details

Full-time
£29,000 - £30,000 a year

Qualifications

Microsoft Excel
Facilities management
ISO 9001
Administrative experience
Phone etiquette

Full job description

Job description:

Key Responsibilities

1. Operations Administration & Customer Support

Monitor and manage incoming emails, calls, customer requests, and operational enquiries, ensuring timely response and resolution.
Assess and triage complaints, enquiries, and service requests, escalating issues to the appropriate manager or operational lead where required.
Coordinate day-to-day operational activities and provide administrative support to ensure smooth service delivery.
Support manager and operational team with ad hoc & amc operational requirements and urgent business priorities.
Ensure effective communication between internal teams, contractors, suppliers, and clients to facilitate seamless operations.
Maintain accurate documentation, operational records, and correspondence for business continuity and audit purposes.
Monitor ongoing works and service progression and uploading invoices and reports through emails, operational portals and systems including Dwellant and FixFlow.

2. Quotations & Commercial Coordination

Review and coordinate incoming quote requests and direct them to the appropriate operational team member for action.
Maintain oversight of quotation workflows to ensure requests are actioned within agreed timelines.
Raise and process Purchase Orders (POs) for operational and reactive works while ensuring compliance with internal approval processes.
Update and maintain sales and quotation tracking sheets, ensuring quoted and awarded works are accurately recorded and monitored.
Support coordination of awarded works and ensure records are updated in a timely manner.

3. Procurement

Support procurement activities through sourcing and ordering cleaning materials, consumables, and operational supplies.
Coordinate timely ordering of cleaning consumables for operational teams and cleaners across sites.

4. Finance Administration, Invoicing & Credit Control

Support invoicing processes, ensuring invoices are raised accurately and within required timelines.
Maintain and update Accounts Payable (AP) tracking lists and financial monitoring spreadsheets.
Carry out weekly credit control activities, including following up on overdue invoices and delayed payments.
Liaise with internal stakeholders and clients regarding invoice queries, outstanding balances, and payment follow-ups.
Support financial administration through accurate tracking and maintenance of operational financial records.
Receive, review, and process contractor invoices, ensuring accuracy against approved works, purchase orders, and agreed rates.
Coordinate bi-monthly contractor payment runs by preparing payment schedules, verifying invoice details, and liaising with relevant managers for approval.
Follow up on invoice discrepancies, missing documentation, and payment queries to ensure contractors are paid accurately and on time.
Document handling experience

5. ISO 9001 Compliance & Internal Auditing

Support organisational readiness for ISO 9001 Quality Management System (QMS) implementation and compliance.
Participate as part of the internal audit team by reviewing processes, procedures, records, and operational documentation.
Assist with internal audits to assess compliance against quality standards and business procedures.
Support preparation for external audits by maintaining documentation and participating in audit discussions where required.
Contribute to continuous improvement initiatives and process standardisation to strengthen operational efficiency and compliance.

6. Marketing & Business Support

Prepare, coordinate, and distribute weekly e-shot marketing communications every Monday to support business promotion, customer engagement, and service awareness.
Collaborate with internal teams to ensure marketing content, promotions, and service updates are communicated accurately and in a timely manner.
Maintain distribution schedules and support marketing activities aimed at strengthening client engagement and brand visibility.
Knowledge in excel

Key Skills & Competencies

Operations Administration
Facilities Management Coordination
Purchase Order Processing
Procurement Management
Customer Service & Complaint Resolution
Credit Control & Invoice Administration
Vendor & Contractor Coordination
ISO 9001 Compliance & Internal Auditing
Operational Reporting & Record Management
Stakeholder Communication
Process Coordination & Continuous Improvement
Attention to Detail & Multitasking

Pay: £29,000.00-£30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

sales admin & finance support coordinator jobs in mayfair, eng

Admin Coordinator (FM)

BOTTEGA VENETA - Business Analyst Intern (12 month FTC)

Logistics Assistant - Tangle Teezer

Installation Administrator

Business Administration Apprentice Level 3

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