Facilities associate Work, Jobs in Portishead, Som (with Salaries)

Office Manager
Robin King Estate Agents —Bristol
- £30,000 - £40,000 a year
- Full-time
- CRM software
- Social media management
- Microsoft Office
- Annual leave
Quick apply
Senior Assistant (Executive Assistant), Leadership Support Centre, Central Business Services
Deloitte —Cardiff
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Customer Services Associate
The Celtic Collection —Newport
- £12.77 an hour
- Part-time
- Hospitality
- Customer service
- Communication skills
- Employee discount
HR Business Partner, PXT
Amazon UK Services Ltd. —Avonmouth
- Full-time
- Management
- English
- Master's degree
Associate Group Leader / Animal Unit Manager
Charles River Laboratories —Portishead
- Full-time
- Management
- Doctoral degree
- Sales
- Paid training
- Annual leave
Guest Relations Associate
The Celtic Collection —Newport
- £12.77 an hour
- Full-time
- Hospitality
- Customer service
- Communication skills
- Employee discount
Senior Critical Environment Technician (Shift Lead)
Microsoft —Newport
- £41,400 - £57,900 a year
- Full-time
- Azure
- Microsoft Office
- Travel
Transient Co-ordinator (Front Desk) Full Time
Delta Hotels by Marriott St Pierre Country Club —Chepstow
- Weekend availability
- Customer service
- Hotel
- Supervising experience
- Employee assistance programme
- Employee discount
Quick apply
Associate Relationship Manager - Mid Markets
Lloyds Banking Group —Cardiff
- From £40,824 a year
- Full-time
- Hybrid work
- Organisational skills
- IT
- Financial services
Property Litigation Associate
Capital Law —Cardiff
- Hybrid work
- Organisational skills
- Communication skills
- Time management
- Annual leave
- Referral programme
5d
Research Associate
University of Bath —Bath
- £38,784 - £46,049 a year
- Full-time
- Doctoral degree
- Engineering
- Data analysis skills
- Annual leave
- Employee discount
12d
Associate Dentist
Backwell Dental Care —Bristol
- Full-time
- Anatomy knowledge
- CAD
- Bachelor's degree
- Free parking
Quick apply
Employment Law Associate
Capital Law —Cardiff
- Hybrid work
- Travel
- Organisational skills
- Communication skills
- Annual leave
- Referral programme
Managing Associate - Banking
Michelmores LLP —Bristol
- Call to connect
- Business development
- Communication skills
- Banking
11d
Associate Project Manager
CBRE —Bristol
- Full-time
- Maintenance
- Project management
- Presentation skills
Senior Lecturer in Engineering Infrastructure and Sustainability
University of the West of England —Frenchay
- £46,049 - £58,225 a year
- Full-time
- Doctoral degree
- Engineering
- University
- Annual leave
11d
Senior Associate/Principal Associate – Construction (Contentious)
Capital Law —Cardiff
- Business development
- Negotiation
- Annual leave
Senior/Principal Associate - Real Estate
Capital Law —Cardiff
- Hybrid work
- Organisational skills
- Communication skills
- Time management
- Annual leave
- Referral programme
Housekeeping Associate - Rooms
The Celtic Collection —Newport
- £12.82 an hour
- English
- Hotel
- Resort
- Free parking
- Employee discount
9d
Account Manager
Ecolab Inc. —Bristol
- Full-time
- Engineering
- Data analysis skills
- Bachelor's degree

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Office Manager

Robin King Estate Agents
Bristol

Quick apply

Job details

Permanent | Full-time
£30,000 - £40,000 a year

Benefits

Annual leave

Qualifications

CRM software
Social media management
Microsoft Office
Organisational skills
Bookkeeping
Communication skills
Marketing
Time management
Office experience

Full job description

Job Overview

We are seeking a highly organised, proactive, and detail-oriented Office Manager to oversee the smooth day-to-day running of our busy estate agency office. This is a varied and hands-on role that combines office administration, financial administration, marketing coordination, compliance, property administration, and executive support.

The successful candidate will play a central role in ensuring operational efficiency, maintaining high professional standards, supporting the wider team, and delivering an excellent experience for clients and colleagues alike.

Responsibilities

Financial Administration & Reporting

Manage invoicing, recharges, and monthly financial reports, ensuring accuracy and timely submission.
Monitor outstanding invoices, following up on late or non-payments with sales vendors and ensuring payment is received for withdrawn instructions.

Enquiry & Communication Management

Oversee the enquiry centre and shared inbox ([email protected]), ensuring all enquiries are handled promptly, professionally, and appropriately.

Marketing & Brand Management

Manage social media accounts and oversee marketing campaigns across platforms.
Ensure consistent branding and high-quality presentation across all marketing materials both physical and digital.

Office & Facilities Management

Monitor, reorder, and manage stationery and office supplies, including brochures.
Identify, log, and report office equipment requiring repair, replacement, or purchase.
Maintain office tidiness, cleanliness, and health & safety compliance, delegating tasks where appropriate.

Licences, Subscriptions & Access Control

Manage all company licences and subscriptions, maintaining accurate records of login details and passwords.

HR & Staff Administration

Record staff working hours and absences, liaising with Branch Manager who approve staff annual leave.

Document & Records Management

Manage filing and archiving of physical documents, particularly contracts.
Organise and maintain the digital filing system, ensuring it is logical, accessible, and regularly archived.

Executive & Secretarial Support

Provide secretarial support to the Associate Director, including management of their email inbox.

Diary Management

Ensuring there is office cover for all operational hours.

Property & Listing Management

Take responsibility for monitoring, updating, and displaying window cards to a high standard. This includes ensuring window display is accurate, presentable and up to date.
Produce all brochures and oversee take-on/onboarding process
Ensure all property listings and related advertising (window cards, brochures, portal listings) are accurate, legally compliant, and of a consistently high quality.

CRM System Management

Ensure effective use of the CRM system through regular audits and staff training.
Maintain accurate, comprehensive, and up-to-date property records and notes.

Compliance

Conduct and maintain compliance checks, including AML, GDPR, H&S, Propertymark, ensuring accurate and auditable records. Policies are in place and up to date, staff are sufficiently trained and informed.

Event Management

Organise and oversee internal and external events to support team engagement and enhance brand visibility.

Recruitment Support

Support on recruitment activities, including assisting with initial application triage. Help with candidate onboarding and staff training.
Onboarding new staff and proving them with initial induction.

Enquiry handling

Answering phones
Responding to email enquiries
Following up with voicemails

Person Specification

Essential Skills & Experience

Previous experience in an Office Manager, Operations Manager, or Senior Administrator role.
Excellent organisational and time management skills.
Strong communication and interpersonal abilities.
High level of attention to detail.
Confident using Microsoft Office and CRM systems.
Experience managing multiple priorities and deadlines.
Ability to work independently and use initiative.
Professional, approachable, and customer-focused.

Desirable

Previous experience within the property or estate agency sector.
Knowledge of AML, GDPR, Health & Safety, and Propertymark compliance.
Experience with social media management and marketing coordination.
Financial administration or bookkeeping experience.
Experience supporting recruitment and staff onboarding

Hours

8:30am – 5:30pm
Monday-Friday

Benefits

20 days annual leave plus 1 personal day taken within the week of your birthday. Increasing by 1 day for every 2 years of service.
Team bonus

Pay: £30,000.00-£40,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

facilities associate jobs in portishead, som

Office Manager

Senior Assistant (Executive Assistant), Leadership Support Centre, Central Business Services

Customer Services Associate

HR Business Partner, PXT

Associate Group Leader / Animal Unit Manager

Guest Relations Associate

Senior Critical Environment Technician (Shift Lead)

Transient Co-ordinator (Front Desk) Full Time

Associate Relationship Manager - Mid Markets

Property Litigation Associate

Research Associate

Associate Dentist

Employment Law Associate

Managing Associate - Banking

Associate Project Manager

Senior Lecturer in Engineering Infrastructure and Sustainability

Senior Associate/Principal Associate – Construction (Contentious)

Senior/Principal Associate - Real Estate

Housekeeping Associate - Rooms

Account Manager

I want to receive the latest job alerts for facilities associate in portishead, som

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