FACILITIES & BUILDING COORDINATOR
( Part time hours - days flexible but must be able to work Tuesday and or Friday)
Hathaway Medical Centre is seeking a motivated, organised and detail-focused Facilities & Building Coordinator to support the safe, compliant and effective operation of our Medical Practice.
This is an excellent opportunity for someone who enjoys organising, coordinating and problem-solving, and who would like to develop their knowledge of facilities management, contractor coordination and Health & Safety within a busy healthcare environment.
Job Purpose
To support the safe, compliant and effective operation of the Practice through the day-to-day coordination of the practice facilities, maintenance activities, contractor management and Health & Safety administration.
Key Responsibilities
- Support Health & Safety documentation, risk assessments and statutory compliance checks.
- Coordinate building maintenance, repairs and contractor visits.
- Monitor and follow up on facilities issues through to completion.
- Maintain maintenance logs, inventories, compliance records and supporting evidence.
- Liaise with contractors, suppliers and external service providers.
- Support audits and compliance processes as required.
- Participate in the Site Phone rota (approximately every 8 weeks).
- Assist with premises-related projects and improvements.
- Escalate any significant facilities, maintenance or Health & Safety concerns to management.
Essential Skills & Experience
- Strong organisational and administrative skills.
- Excellent communication and interpersonal skills.
- Confidence to work and liaise with Management and Contractors
- Good IT skills and confidence using Microsoft Office systems.
- Ability to prioritise workload and work independently.
- Good attention to detail and record-keeping skills.
- Awareness of Health & Safety responsibilities within the workplace.
- A proactive and practical approach to problem-solving.
Desirable Skills & Experience
- Experience in a similar role, supporting facilities, operations, administration or maintenance coordination.
- Experience working within an NHS, healthcare or regulated environment preferable
- Knowledge of CQC premises standards or estates processes would be advantageous
- IOSH Working Safely qualification (or willingness to undertake training).
- Previous experience within a GP surgery or healthcare setting would be advantageous but is not essential.
What We Offer
- Supportive, friendly and professional workplace culture.
- Opportunities for training, development and career progression.
- On-site free parking.
- NHS Pension Scheme.
- Access to apply for an NHS Employee Discount Card.
- Additional loyalty leave days dependent on length of service.
- Most weekends free.
Hours
This is a permanent position ranging from 15–24 hours per week across 4 days.
Working hours will need to be between 7:30am and 6:30pm, Monday to Friday, depending on business needs. Working on Tuesdays and Fridays is essential.
How to Apply
If you are organised, motivated and would like to join a friendly and supportive team, we would love to hear from you.
Please apply via Indeed with an updated CV.
Closing Date: 31st August 2026
Please note that if we receive a high volume of applications, we may close this vacancy early. Early applications are therefore encouraged.
Hathaway Medical Centre is an equal opportunities employer. We welcome applications from all suitably qualified candidates who have the Right to Work in the UK. Proof of eligibility to work in the UK will be required at interview stage.
Our organisation acknowledges its duty of care to safeguard, protect and promote the welfare of children and adults. We are committed to ensuring our safeguarding practices reflect statutory responsibilities, government guidance and best practice requirements.
Job Types: Part-time, Permanent
Benefits:
- Company events
- Cycle to work scheme
- Employee discount
- Free flu jabs
- Free parking
- On-site parking
- Store discount
Ability to commute/relocate:
- Chippenham SN14 6GT: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (required)
Experience:
- Coordinator or Admin: 1 year (preferred)
- Facilities or Site coordinator: 1 year (preferred)
Language:
- fluent English, both verbally and in writing. (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
