Overview
As Operations Manager, you will work closely with the School Manager to lead a wide range of operational support activities which are crucial to the efficient and effective running of the School, ensuring compliance with University regulations and legislation where relevant.
You will manage the operations team and the broad range of activity they cover including Executive support, HR and staffing, estates, health and safety, business continuity, and where applicable, reception services.
It is essential that the post-holder has strong communication skills, has excellent organisational and problem solving skills and is able to lead, develop and motivate a team.
Main duties and responsibilities
leading on strategic initiatives.
Lead and motivate the School’s operations team to ensure delivery of high quality support. The service will include executive support, HR and staffing, estates, health and safety, business continuity, information management and where applicable, reception services.
Manage and oversee the School’s people management functions in close partnership with HR colleagues, including staff contract management, staff recruitment, the Staff Review and Development Scheme and promotion processes, liaising with the Faculty HR team as required.
Lead on all estates matters on behalf of the School, in close partnership with Estates and Facilities Management, resolving issues and providing project management support.
Lead on all health and safety (H&S) matters for the School including acting as the School Safety Officer and reviewing and updating H&S policy, developing and maintaining appropriate processes and policy to support school activity in line with University requirements and supporting the health and safety committee.
Support optimisation and effective utilisation of post award research funds, including management of complex grants/ large portfolios
Lead on Information Management processes for the School, including developing the School’s information asset register, ensuring compliance with University regulations and relevant legislation, and line managing the School’s Information Champion.
Strategic oversight of business continuity management leading the development and implementation of arrangements within the School.
Lead on annual academic workload planning for the School, liaising with colleagues.
Support One University activities in the School including work around Athena Swan accreditation.
Carry out other duties, commensurate with the grade and remit of the post
Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.
Educated to degree level (or equivalent experience).
Previous experience in a professional role, ideally within a Higher Education or similar environment
Experience of successfully managing and motivating a team and aligning day-to-day work and goals with local priorities
Excellent communication skills, both written and verbal, including the ability to communicate productively with staff at all levels and explain complex information clearly
Ability to assess and organise resources, and plan and progress work activities within required deadlines
Understanding of Higher Education policy and operational environment, and knowledge of relevant systems, policies, legislation and quality standards
A creative and flexible approach to problem-solving, with an appreciation of longer term implications
Experience of high quality administrative and business support within a complex organisation including evidence of implementing service improvements.
Excellent customer service skills, with experience of responding efficiently and effectively to enquiries
Experience of to work flexibly and collegiately to achieve strategic aims
Further Information
1 year. Starting 14th September.
https://sheffield.ac.uk/las
For informal enquiries about this job contact Steph Cox, Executive Assistant to the Head of School on steph.cox@sheffield.ac.uk or on 0114 222 5502
Next steps in the recruitment process
It is anticipated that the selection process will take place on Monday 17th August. This will consist of an interview. An optional tour is offered. We plan to let candidates know if they have progressed to the selection stage on the week commencing 10th August. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Steph Cox.
Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().
What we offer
A minimum of 41 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
Flexible working opportunities, including hybrid working for some roles.
Generous pension scheme.
A wide range of discounts and rewards on shopping, eating out and travel.
A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
Recognition Awards to reward staff who go above and beyond in their role.
A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
A range of generous family-friendly policies
paid time off for parenting and caring emergencies
access to menopause support in the workplace
paid time off and support for fertility treatment
and more
