Office administration Work, Jobs in Southampton, Eng (with Salaries)

School Administrator/Receptionist
Zero Corp —Southampton
- £16.73 - £18.00 an hour
- Temporary
- Microsoft Word
- Microsoft Outlook
- Databases
Quick apply
Administrative Assistant (Full-time)
Life Effect Chiropractic —Southampton
- £27,560 a year
- Full-time
- Business development
- Front desk
- In-person
- Health & wellbeing programme
- Employee discount
Quick apply
4d
Registration Authority Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
11d
Receptionist/Administrative Assistant
Hartford Care —Southampton
- £13.00 - £13.30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Free parking
- Health & wellbeing programme
Quick apply
1d
Administrator
JLA —Southampton
- Up to £26,000 a year
- Full-time
- Computer literacy
- Data entry
- Organisational skills
Quick apply
3d
Part-time Administrative Assistant
Claims Support Services —Southampton
- £12.71 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Admin Assistant - Care Home
Barchester Healthcare —Fareham
- £14.89 an hour
- Front desk
- Computer skills
- Employee discount
- Referral programme
Quick apply
Cardiac Team Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £24,937 - £26,598 a year
- Part-time
- Hybrid work
- Word processing
- Administrative experience
- Organisational skills
11d
Receptionist
Anchor —Southampton
- £13.45 an hour
- Computer literacy
- Front desk
- Computer skills
- Employee discount
Receptionist / Administration Assistant
Balfour Beatty —Southampton
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Annual leave
1d
Administrator
R&M Electrical Group Ltd —Southampton
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Organisational skills
- Free parking
- Annual leave
Quick apply
3d
Office Administrator
Ramora UK —Fareham
- £26,436.80 - £27,500.00 a year
- Full-time
- Data entry
- Typing
- In-person
Quick apply
9d
Locality Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Full-time
- Microsoft Office
- Organisational skills
- IT
5d
POD Administrator
Hampshire and Isle of Wight ICB —Eastleigh
- £28,392 - £31,157 a year
- Full-time
- Human resources
- Recruiting
- Employee discount
- Sick pay
10d
Medical Receptionist/Administrator
Eastleigh Medical Practice —Eastleigh
- £13.00 - £13.25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Data entry
Quick apply
Accounts Team Assistant
Quilter —Southampton
- Full-time
- Continuous improvement
- Communication skills
2d
Service Advisor/Administrator
Adams Morey —Southampton
- £28,080 a year
- Full-time
- Continuous improvement
- Front desk
- Free parking
- Employee assistance programme
Quick apply
Administration Assistant (Head Office)
Mid Hampshire Healthcare Limited —Winchester
- £14.23 an hour
- Part-time
- Customer service
- Computer literacy
- Administrative experience
Quick apply
11d
Repairs Administration Officer
FarehamBC —Fareham
- £28,142 - £31,537 a year
- Full-time
- Communication skills
3d
Exams Administrator
Nacro —Southampton
- £10,687 a year
- Call to connect
- Microsoft Office
- Administrative experience
- IT
10d

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office administration jobs near southampton, eng

School Administrator/Receptionist

Zero Corp
Southampton

Quick apply

Job details

Temporary | Permanent | Part-time | Temp to perm | Full-time
£16.73 - £18.00 an hour

Qualifications

Microsoft Word
Meeting coordination
Microsoft Outlook
Inbound customer enquiry call handling
Stakeholder liaison
Administrative support experience
Filing
Scanning
Microsoft Office Suite
SIMS
Databases
Administrative experience
Organisational skills
Front desk
Safeguarding procedures
Child safeguarding
Safeguarding compliance in education
Communication skills
Time management

Full job description

School Administrator / Receptionist

Reports to: School Business Manager / Headteacher

Location: Southampton

Purpose of the Role

To provide an efficient, professional, and welcoming reception and administrative service to the school. The postholder will be the first point of contact for pupils, parents, visitors, contractors, and external agencies, ensuring that all enquiries are handled courteously and efficiently while providing comprehensive administrative support to the wider school team.

Key Responsibilities

Reception Duties

Welcome visitors, parents, pupils, and contractors in a professional and friendly manner.
Operate the school's reception area and maintain a positive first impression of the school.
Answer and direct incoming telephone calls and respond to email enquiries promptly.
Manage the signing-in and signing-out procedures for visitors and contractors in line with safeguarding requirements.
Receive and distribute deliveries, post, and parcels.

Administrative Support

Provide general administrative support to the Headteacher, School Business Manager, and teaching staff.
Maintain accurate pupil records and update school databases.
Prepare letters, reports, newsletters, forms, and other documentation.
Photocopy, scan, file, and archive documents as required.
Order and monitor office supplies and stationery.
Assist with maintaining school calendars, appointments, and meeting arrangements.
Support the administration of admissions and pupil enrolment processes.

Attendance and Pupil Records

Record daily attendance and follow up on unexplained absences in accordance with school procedures.
Maintain accurate attendance records using the school's management information system.
Liaise with parents regarding attendance and punctuality where appropriate.

Communication

Act as a point of contact for parents, carers, staff, governors, and external agencies.
Respond to enquiries professionally or refer them to the appropriate member of staff.
Maintain confidentiality at all times.

Safeguarding and Compliance

Adhere to all safeguarding and child protection policies and procedures.
Ensure visitor safeguarding procedures are followed.
Maintain confidentiality in accordance with GDPR and school policies.
Comply with all Health and Safety policies and procedures.

General Duties

Support school events, parents' evenings, and other activities where required.
Assist with administrative projects as directed by the School Business Manager or Headteacher.
Undertake any other duties appropriate to the grade of the post.

Person SpecificationEssential

Previous experience in an administrative or receptionist role.
Excellent communication and interpersonal skills.
Strong organisational and time management skills.
Good working knowledge of Microsoft Office (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Excellent attention to detail.
Professional, approachable, and customer-focused manner.
Ability to maintain confidentiality and handle sensitive information appropriately.

Desirable

Previous experience working within a school or educational environment.
Experience using a school Management Information System (e.g. Arbor, SIMS, Bromcom).
Knowledge of school safeguarding procedures.

General Responsibilities

Promote and safeguard the welfare of all children and young people.
Support the school's values, policies, and procedures.
Comply with Equality, Diversity, and Inclusion policies.
Participate in relevant training and professional development.
Carry out any other reasonable duties commensurate with the level of the post.

This job description may be reviewed and amended from time to time to meet the changing needs of the school.

MUST HAVE ENHANCED DBS!!

Pay: £16.73-£18.00 per hour

Application question(s):

When are you available to start?
Do you have an enhanced DBS?

Experience:

school Admin: 1 year (required)
school receptionist: 1 year (required)
SIMS/Bromcom: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

office administration jobs in southampton, eng

School Administrator/Receptionist

Administrative Assistant (Full-time)

Registration Authority Administrator

Receptionist/Administrative Assistant

Administrator

Part-time Administrative Assistant

Admin Assistant - Care Home

Cardiac Team Administrator

Receptionist

Receptionist / Administration Assistant

Administrator

Office Administrator

Locality Administrator

POD Administrator

Medical Receptionist/Administrator

Accounts Team Assistant

Service Advisor/Administrator

Administration Assistant (Head Office)

Repairs Administration Officer

Exams Administrator

I want to receive the latest job alerts for office administration in southampton, eng

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