Junior Project Co-ordinator
Company Description
Accent Services (AC) specialises in maintaining critical air conditioning and chiller equipment. We ensure our customers’ assets remain compliant and in optimum condition.
Our engineers are highly trained, our technology platforms are advanced, and our processes bring systems and people together to maximise efficiency and support the continued growth of the business.
Accent Services operates from its Head Office in Shepperton, Surrey, with a separate regional office in Warmley. We employ more than 45 mobile engineers and 45 office-based associates.
With ambitious but achievable plans for growth, we provide excellent opportunities for individuals with a strong work ethic and a determination to consistently deliver an exemplary service.
Purpose of the Role
The Junior Project Co-ordinator will provide administrative and organisational support to the Contracts Department, helping to ensure projects are set up, recorded and managed accurately.
Working closely with Project Managers, Contracts Managers and the Associate Director, the role will support the day-to-day administration of projects from initial job set-up through to invoicing and completion.
This is an excellent opportunity for someone looking to develop a career within project co-ordination and contracts administration. Full training and support will be provided.
Key Responsibilities
- Logging new jobs accurately onto the relevant systems.
- Setting up new projects, contracts and associated records.
- Supporting the processing, checking and recording of supplier invoices.
- Taking accurate minutes during project and departmental meetings and circulating actions where required.
- Handling project data accurately and in accordance with company procedures.
- Preparing, updating and distributing project and departmental reports.
- Supporting the preparation, submission and tracking of payment applications and associated reminders.
- Reviewing outstanding purchase orders and raising any discrepancies or required actions with the relevant manager.
- Providing general administrative support to Project Managers, Contracts Managers and the wider Contracts Department.
- Organising delivery arrangements for materials, equipment and other project requirements.
- Maintaining accurate electronic filing and document control.
- Monitoring shared email inboxes and ensuring correspondence is recorded, stored and directed appropriately.
- Supporting customer invoicing and maintaining accurate billing information.
- Assisting with the tracking of project actions, deadlines and outstanding information.
- Communicating with suppliers, customers and internal departments where required.
General Responsibilities
- To work in accordance with Accent Services’ values, vision and expectations.
- To contribute positively to the continued development of Accent Services.
- To comply with all Accent Services policies and procedures.
- To take responsibility for personal development and attend training or development activities as required.
- To work in accordance with relevant legislation and company standards.
- To maintain confidentiality when handling employee, customer, supplier and commercial information.
- To undertake any other reasonable duties appropriate to the position.
Desired Skills and Characteristics
- Previous experience in an administrative, co-ordination or office-based role would be beneficial.
- Excellent verbal and written communication skills.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Good attention to detail and a commitment to maintaining accurate records.
- Confidence using Microsoft Office applications, including Outlook, Word and Excel.
- Ability to work effectively within a busy and fast-paced environment.
- A proactive attitude and willingness to learn.
- Ability to work independently while also contributing positively as part of a team.
- Professional and confident when communicating with colleagues, customers and suppliers.
- Experience using construction or project management software, including Construct Cloud, would be beneficial but is not essential.
Development Opportunity
The successful candidate will receive training and support to develop their knowledge of project administration, purchasing, invoicing, payment applications and contract processes.
There may be opportunities for the role to develop further as the individual gains experience and demonstrates their ability to take on additional project co-ordination responsibilities.
Pay: From £30,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Free parking
- On-site parking
- Referral programme
- Sick pay
Ability to commute/relocate:
- Shepperton TW17 8BA: reliably commute or plan to relocate before starting work (required)
Experience:
- Admin / Co-Ordinator: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: In person
