Ref Number
B02-10976
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Full time
Salary
£54,931-£64,644
Contract Type
Fixed-term
Working Type
Hybrid
Available for Secondment
Yes
Closing Date
17-Aug-2026
UCL is a world leading, global university with a community of more than 51,000 students from 150 countries and over 18,000 staff which pursues academic excellence, breaks boundaries, and makes a positive impact on real world problems.
We are consistently ranked among the top ten universities in the world and are one of only a handful of institutions rated as having the strongest academic reputation. We are ambitious for change and are committed to taking ever bolder and more impactful interventions towards a becoming a more diverse, equitable and inclusive university.
Faculty of Brain Sciences
We are a global leader in research and education focused on the mind and brain. Our vision is to solve the greatest health and wellbeing challenges in brain sciences to reduce the global burden of disease and transform society. Established in 2011, the Faculty brings together world-class expertise in psychology, psychiatry, prion diseases, ophthalmology and vision, language sciences, audiology, deafness and hearing, neurology, and basic neuroscience. It comprises six academic departments:
- Division of Psychology and Language Sciences
- Division of Psychiatry
- Queen Square Institute of Neurology
- Institute of Ophthalmology
- Ear Institute
- Institute of Prion Diseases
With over 1,900 staff and 4,000 students, we are one of UCL’s most research-intensive Faculties.
The Faculty Executive Support Manager is a pivotal post within the Faculty Office and provides an excellent opportunity for the right applicant to gain a breadth of experience by exposure to high level strategy and board level implementation.
The ESM works closely with the Dean and with the Director of Operations, providing high level administrative, governance and project management support to the Faculty of Brain Sciences’ leadership team to support the smooth running and effective leadership of the Faculty as a whole. S/he will liaise on a daily basis with senior staff and colleagues from across the Faculty, Life and Medical Sciences (LMS), UCL and external partners.
The role requires the ability to manage a varied and demanding workload, to communicate effectively and build relationships with people at different levels in the organisation, a professional attitude, flexibility, initiative, willingness to help and a commitment to personal development. The post holder will be responsible for leading on certain aspects of the Faculty’s work, independently managing small projects and proactively supporting wider initiatives in key areas.
The post holder reports to the Director of Operations and is responsible for the management of the Executive support team.
This role is maternity cover for 1 year from 1 November 2026 on a fixed-term basis. This role is not open to sponsorship but is available as a UCL secondment opportunity.
For any questions relating to the role, please contact Geoff Dunk (Director of Operations) on [email protected] for an informal discussion.
The successful applicant should demonstrate:
- Educated to a degree level or equivalent.
- Have experience of working in a senior administrative role, for a large and complex division/directorate or within an HE institution.
- Experience of servicing high-level committees and minute taking.
- Experience of managing a complex diary for a senior Executive.
- Excellent IT skills in email, spreadsheets, word processing, databases, PowerPoint and the Internet.
- Ability to communicate and deal effectively and professionally (i.e. with tact, diplomacy and sensitivity) with a wide range of people at all levels in and outside the University.
- Provide high-level delegated decision making, external liaison including drafting correspondence to high-level on behalf of the Dean/Director of Operations and advising on appropriate actions.
- Excellent project management skills.
- Able to manage a busy workload, work under pressure and manage competing priorities.
- Relevant line-management, finance and HR experience.
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
For rewards and benefits at UCL please visit: https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits.
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
