We have a new Fixed-term contract opportunity for a Legal Administrator to join our Probate team in our Bristol office. This position will be for a term of 3 months and is suitable to an experienced administrator or a graduate looking for their first legal role.
Day to day, you’ll be successful in this role by:
Based in our well-regarded Private Capital team at our Bristol Office, you will be joining a supportive team of administrative support staff, working on a variety of tasks. You will be directly supporting and responsible fee earners in our probate team together with more junior team members.
Your regular duties will include:
- Being the first point of contact for clients and intermediaries including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
- Diary and event management for the fee earners.
- Managing the inboxes and post of the fee earners.
- Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
- Document production, including some audio typing, including preparation of client appointment letters, engrossed Wills and Trust documents, probate bundles, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
- Opening, closing files and archiving documents.
- Prompt naming and saving of scanned post into the files and obtaining original documents a from our remote postal hub.
- Scanning documents correspondence (including outgoing post) into our document management system.
- Keeping filing and e-filing up to date and accessible.
- Arranging payments in and out to clients, beneficiaries and third parties, and transfers between accounts.
- Carrying out routine searches for ID and bankruptcy checks and land registry titles.
You will also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
This is an office based position so you will be based in our Bristol office Monday - Friday 9am-5:30pm.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
The role is right for you if:
You will have a genuine interest in working within the legal sector providing key support to fee earners, co-workers, and an excellent client experience, we are also open to recent graduates looking to get experience in their first legal role.
You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients. You will be able to work as an integral part of the team and support colleagues at all levels whilst also being able to work to your own initiative.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients. Your fee earners will rely on you to manage their diaries, task lists and flow of client work and you must be able to juggle the needs of multiple people whilst managing and incoming calls so you must be able to prioritise tasks communicate well and be resilient in a demanding role.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills and fantastic attention to detail.
We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.
