IMMEDIATE START AVAILABLE - BASED IN ASHFORD, SURREY
Position: Administrative Assistant
Location: TW15 Job
Types: Part-time, Permanent
Salary: £12.75 per hour
Hours: 20 hours per week - 11.00 - 15.00 / 13.00 - 17.00 - Mon to Fri
Responsible to: Responsible Individual and Registered Manager
Please note this home is for children and young people with learning disabilities.
We are seeking an Administrative Assistant to join our team and support our care service.
Job Details: Administrative Duties:
- Management of Clearcare and being our in house expert:
- Setting up new staff
- Sorting log in issues
- Training new staff
- Adding new children and keeping their records are up to date
- Scanning and uploading documents to children or staff files
- General maintenance of children’s files (moving out of date documents to archive sections, etc)
- Adjusting forms to better suit our needs or developing new forms
- Monitoring of household/vehicle record completion and quality
Other duties:
- Maintaining training matrix – updating when training has been completed
- Adding staff to training hub
- Allocating courses to staff as directed by Management Team
- Sourcing venues for training when needed
- Liaison with training providers around dates
- Organising meetings (Teams or on site)
- Managing diaries – Home, Manager, RI – updating, responding to meeting requests, etc
- Stock control
- Maintaining supervision tracker
- Updating incident tracker
- Updating Annex A data
- Arranging staff interviews
- Reference requesting
- Ensuring staff files are complete and up to date
- COSHH ordering
- Minute takings for Manager for all meeting
- Team meeting organisation and minutes
Required Skills:
- Good written and spoken English
- Hardworking
- Attention to detail
- Great communication skills
- Great organisational skills
- Good computer skills in Microsoft Word, Excel and Outlook are essential
- Ability to communicate with people at all levels.
- Team player
- Ability to manage confidential and sensitive information in line with GDPR requirements
Personal Attributes:
- Punctual, reliable and professional
- Confident
- Well organised and able to work under pressure
- Good telephone manner
- Accurate and efficient
- Must be able to take instruction from a manager whilst having the ability to work on your own initiative and within the team environment
Applicant must be over 22 years old The successful applicant will be appointed subject to references and enhanced DBS check and you will be subject to a rigorous safer recruitment process and must adhere to a strict code of conduct regarding your behaviour at all times.
Job Types: Part-time, Zero hours contract
Pay: £12.75 per hour
Work Location: In person
