Job title: Supply Chain Coordinator
Based from: Gloucester
Reports to: Group Finance Manager
The Role
As a Supply Chain Coordinator, you will be responsible for supporting the maintenance and processing of supplier documentation, including reconciliation of statements and setting up payment runs. You will be responsible for ensuring operational and commercial requirements are met.
Duties and Responsibilities
- Processing supplier documentation to correct contracts/projects
- Portal logins - downloading and posting supplier documentation following approval
- Ensuring supplier documentation agrees to purchase orders and query with the purchasing team & Project Managers when there are differences
- Sorting and distributing supplier documentation and credit notes via email
- Coding of supplier documentation and arranging sign off by department managers
- Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting
- Communicating with Project Managers to raise any supplier documentation queries in a prompt manner, by phone and email
- Ensuring excellent electronic filing of supplier documentation
- Working closely with the Procurement team
- Processing expenses and credit card statements
- Processing bank payments (multi-currency)
- Providing ad-hoc support to the business as and when required
No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual’s remit and capability, and consistent with the status and responsibilities of the role within the business.
Person Specification
Essential
- Excellent communication skills, both written and verbal
- Excellent organisational and time management skills
- IT literate, including good working knowledge of Excel
- Excellent attention to detail, sound problem-solving skills and analytical thinking
- Ability to prioritise workload as per operational need
- Ability to work to a timetable and meet deadlines
Desirable
- Knowledge of supply chain processes
- Experience of multi-currency and language documentation
- Previous experience of working within construction industry
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
Working Conditions
Working from our open plan Gloucester Head Office and/or home (on a hybrid basis). This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk based.
Group Compliance
As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:
- Compliance to all legislative and British Standard requirements
- Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
- Maximise customer satisfaction with the services provided by GBE Converge
- Working to reduce, renew and recycle any waste on and off our sites including our offices
- Protect the environment and ensure use of toxic materials is avoided where possible
- Work to best safe practice and ensure actions do not cause harm unto themselves or others
- Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
- Ensure all minimum training requirement are met in compliance with the relevant ISO standards
- Ensure that any Information Technology ‘incidents’ are effectively reported and resolved in a timely fashion (internally or externally)
- Maintain clear desk and screen at all times
- Compliance to ensure no deliberate breaches in security information and/ or systems
Pay: Up to £32,000.00 per year
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- On-site parking
- Work from home
Ability to commute/relocate:
- Gloucester, Gloucestershire: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your notice period?
- What is your salary expectation?
- All employees of GBE Converge are required to pass a security screening process as part of our BS7858:2019 accreditation. Are you happy to undergo these checks?
Work authorisation:
- United Kingdom (required)
Work Location: In person
