Collier Webb · The Edward Alexander Group
We're looking for an accurate, organised Accounts Payable Assistant to join our central Finance team on a part-time basis. You'll take ownership of the purchase ledger across our Group companies, working closely with a friendly, supportive finance team and reporting to our Group Financial Controller. Hours and working pattern are flexible — we'll agree a schedule that suits the business and you.
What you'll be doing
Purchase ledger:
- Running the purchase ledger across all Group entities, from invoice receipt through to payment run preparation
- Processing supplier invoices and credit notes, with correct entity, nominal coding, VAT treatment and cost allocation
- Managing the accounts payable inbox and resolving supplier queries
- Setting up and maintaining supplier records, applying our verification controls
- Reconciling supplier statements and clearing aged or unmatched items
- Handling multi-currency invoices (GBP, USD, EUR), including freight, duty and customs charges
- Maintaining the aged creditors ledger and preparing creditor reporting
Payments:
- Preparing supplier payment runs for authorisation
- Loading approved payments to our AP system
- Supporting the Finance Assistant with payment posting and allocation
Wider finance support:
- Assisting with month-end accruals, prepayments and supporting schedules
- Providing cover during colleague holidays/absence (sales ledger, cash posting, credit control)
- Supporting the year-end audit with documentation
- General finance administration and helping improve our processes and controls
Essential:
- 2–3+ years' experience in accounts payable or purchase ledger
- Solid understanding of UK VAT on purchase invoices
- Confidence reconciling supplier statements and resolving aged items independently
- Good working knowledge of Excel (sorting, filtering, lookups, basic formulae)
- A methodical, organised approach and the ability to manage your own workload
- Clear, professional communication with suppliers and colleagues
Desirable:
- Experience with Xero (especially multi-entity),
- Experience with Apron or similar AP automation tools
- Exposure to multi-currency/import experience,
- A background in manufacturing, wholesale or design/interiors,
- AAT qualification (part- or fully-qualified) — study support may be available.
What we offer:
- Flexible working pattern across 20 hours per week
- Permanent, part-time contract
- Office-based in Eastbourne
- Support for AAT study, where relevant
- A collaborative finance team and the chance to shape process improvements
Pay: £14.00-£15.00 per hour
Expected hours: 20.0 per week
Benefits:
- Casual dress
- Cycle to work scheme
- On-site parking
Work Location: In person
