This role is based in our head office in Newtown fives day per week.
Monday to Friday, 8:30am until 17:00pm.
About Quartix
Quartix specialise in vehicle telematics, fleet management and GPS tracking solutions, across a wide range of private and public sectors including transportation, trades, construction, building services, security and field operations. We are proud of our customer service excellence commitment, enabling businesses to reduce their costs, improve efficiency and maintain safety.
Our services include:
- Real-time GPS tracking
- Driver behaviour monitoring
- Digital vehicle inspections
- Fleet reports and analytics
- Dashcams and safety tools
- Electric vehicle tracking
- Additional add-ons, including fuel cards, driver ID and geo-fencing.
About the Role
As a Finance Administrator, you'll play a key role in supporting the day-to-day running of both the Sales and Purchase Ledger functions. You'll be responsible for a variety of finance administration tasks, helping to ensure customer accounts, supplier records, and financial transactions are processed accurately and efficiently.
Working closely with colleagues, customers, and suppliers, you'll be part of a supportive team where accuracy, organisation, and excellent customer service are essential.
Key responsibilities
Sales Ledger & Credit Control
- Prepare and process sales invoices and credit notes.
- Maintain customer sales contracts for new and existing accounts, including contract renewals.
- Process credit card payments, direct debit forms, and direct debit notifications.
- Complete daily bank reconciliations.
- Send customer statements and respond to account queries via email.
- Contact customers by telephone to manage overdue accounts and support credit control activities.
Purchase Ledger
- Check and process supplier invoices using Microsoft Dynamics.
- Send invoices through the approval process.
- Approve engineer invoices.
- Reconcile supplier and installer statements.
- Request and process purchase credit notes.
- Prepare and issue remittance advice notices.
- Maintain accurate supplier and installer account information.
General Duties
- Build and maintain positive working relationships with colleagues, customers, and suppliers.
- Manage a high volume of calls and emails professionally and efficiently.
- Support the wider finance team with additional administrative and finance tasks as required.
What we're looking for
We're looking for someone who is organised, reliable, and enjoys working with numbers and processes. You'll have excellent attention to detail and be able to manage your workload effectively while maintaining a high level of accuracy.
You'll ideally have:
- Excellent communication skills, both written and verbal.
- Strong organisational and time management skills.
- A high level of accuracy and attention to detail.
- Good IT skills, including Microsoft Excel and the wider Microsoft Office suite.
- The ability to work independently as well as collaboratively within a busy team.
- Previous experience in a finance or accounts administration role is desirable, but not essential, as full training will be provided.
If you're looking for an opportunity to develop your finance career within a supportive and growing team, we'd love to hear from you.
Your Rewards and Savings
- Competitive salary (and bonuses for certain roles)
- 5% employer contribution to company pension through Royal London
- 33 days holiday (25 days annual leave plus 8 bank holidays FTE)
- Opportunity to buy or sell annual leave (up to 5 days FTE)
- Free onsite parking
- Discounts on big brands and gym memberships
Your Health and Wellbeing
- Employer-paid cash health plan
- Paid sick pay
- Employee Assistance Programme (EAP)
- Online GP 24/7 via Telephone or Email
- Free eye tests and prescription glasses (for VDU use)
- Cycle to Work scheme
- Free onsite tea, coffee, chilled filtered water, biscuits and fresh fruit
Your Friends and Family
- 2x Salary life assurance cover
- Enhanced maternity and paternity leave
- Staff Social Events
- Refer-a-Friend scheme
Your Career and Professional Development
- Regular training and development
- We are dedicated to promoting from within, wherever possible
- Long service awards
- Opportunity to work as part of a great team, dedicated to customer service excellence
Pay: £26,227.50-£27,500.00 per year
Benefits:
- Bereavement leave
- Company events
- Cycle to work scheme
- Enhanced maternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
Ability to commute/relocate:
- Newtown, Powys: reliably commute or plan to relocate before starting work (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
