Business Support Administrator
Business Support Administrator
About Millennium
Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.
Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.
Meet the Team
The Corporate Services & Real Estate team is focused on delivering a world-class workplace through the planning, delivery, and management of the firm’s real estate and services. Supporting employees and guests across the business, the team helps enable productivity, connectivity, and service excellence in a highly commercial and efficient way. Within this environment, the business support function partners closely with portfolio managers and investment teams to help keep day-to-day operations running smoothly in a fast-paced setting.
What You'll Do
- Own end-to-end travel coordination for portfolio managers and investment team members, including complex international itineraries
- Serve as the primary point of contact for preferred travel vendors, corporate travel agents, and internal booking platforms, proactively resolving disruptions, cancellations, and rebookings
- Ensure all travel arrangements align with internal travel policy, risk standards, and duty-of-care requirements
- Manage detailed, fast-moving calendars and coordinate meetings and logistics across multiple time zones
- Handle a high volume of email and other communications on behalf of portfolio managers with accuracy, professionalism, and discretion
- Prepare and submit travel and expense reports accurately and on time, ensuring full policy compliance
- Coordinate conference bookings, industry events, conference rooms, and related logistics and materials
- Prepare business cards for the firm across EMEA and support additional ad hoc projects and administrative needs as required
What You Bring
- 3+ years of experience in a similar administrative support role, ideally within financial services or another fast-paced professional environment
- Strong experience with corporate travel and expense platforms such as Concur, Oracle, Amex GBT, or similar systems
- Clear verbal and written communication skills, with a professional, approachable, and service-oriented style
- Strong collaboration skills and a willingness to contribute as a dependable, team-oriented partner
- Proficiency in Microsoft Office, particularly Outlook, and the ability to learn new systems and technology quickly
- Strong organizational skills with the ability to manage competing priorities in a high-pressure, constantly changing environment
- Sound judgment, a high sense of urgency, and discretion when handling sensitive and confidential information
