Job Title: Finance Administrator
Reporting to: Financial Controller
Salary: £25,000-£35,000
Hours: Full time, 40 hours, Monday to Friday, 7.30am - 4pm or 0800 4.30pm (30-minute unpaid lunch break ) on-site
Location: This role is fully office based in Fishponds Bristol BS16
Job Purpose
To provide efficient and accurate administrative support to the Finance team, with primary responsibility for Accounts Payable activities. The role will ensure supplier invoices are processed accurately and payments are made on time, while also providing wider support across finance operations as required.
This is an excellent opportunity for someone looking to develop a career in finance. While the role will initially focus on Accounts Payable, the successful candidate will gain exposure to a broad range of finance activities and be supported in developing their knowledge, skills and responsibilities over time.
Key Responsibilities
- Process supplier invoices accurately and in a timely manner.
- Match invoices to purchase orders and delivery documentation where applicable.
- Investigate and resolve invoice queries with suppliers and internal stakeholders.
- Prepare supplier payment runs and ensure payments are made in accordance with agreed terms.
- Reconcile supplier statements and resolve discrepancies promptly.
- Maintain accurate supplier records and supporting documentation.
- Assist with the onboarding of new suppliers and maintenance of supplier master data.
- Finance Administration
- Maintain accurate financial records and filing systems.
- Support month-end activities, including reconciliations and reporting tasks.
- Assist with processing and allocating financial transactions.
- Respond to internal and external finance-related queries in a professional and timely manner.
- Ensure compliance with company processes, controls and policies.
- Wider Finance Support
- Provide support to the sales ledger and credit control processes as required.
- Assist with data analysis, reporting and other finance projects.
- Contribute to the continuous improvement of finance processes and procedures.
- Support the effective use and development of finance systems and technology.
- Stakeholder Engagement
- Build strong relationships with suppliers, colleagues and other third parties.
- Respond promptly to queries regarding invoices and accounts.
- Collaboration with internal teams to resolve discrepancies or disputes.
- Other
- Provide support to the wider Finance team as required and offer cover for colleagues during periods of absence, holiday and peak workload.
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Assist with ad hoc finance and administrative tasks to support the efficient operation of the Finance function.
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Contribute to finance projects and continuous improvement initiatives aimed at enhancing controls, efficiency and reporting capabilities.
Skills & Experience Required
Essential
- Strong attention to detail and high level of accuracy.
- Strong communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Excellent organisational and time-management abilities.
- Ability to work independently and take ownership of assigned responsibilities.
Desirable
- Inquisitive with a desire to develop your understanding of systems and processes.
- A continuous improvement mindset.
- AAT studies, or an interest in pursuing a professional finance qualification.
- Previous experience in a finance, accounts administration or supplier accounts role, in particular with purchase ledger.
- Experience of Microsoft Office (Outlook, Teams, Excel) and ERP software (e.g. Dynamics, Sage, SAP).
About you
Were open to considering school, college or university leavers who have a genuine interest in Finance and the potential to build a career in the sector.
