Senior Payroll Specialist

Flatpay ApS UK -
London

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Job details

6 days ago

Benefits

Company pension
Employee assistance programme
Private medical insurance

Qualifications

Statutory payments calculation
Benefits administration
Pension
Stakeholder collaboration
RTI reporting
Payroll administration
CIPP
Internal department liaison
English
Payroll management
Month-end financial reconciliation
PAYE
Payroll software
Auto-enrolment pension processing
Communication skills
Auto Enrolment regulations

Full job description

We’re looking for an experienced senior payroll specialist to take full ownership of our monthly payroll for 330+ employees You’ll be responsible for ensuring our people are paid accurately, on time, and in full compliance with UK payroll legislation.

Responsibilities

Process the full end-to-end monthly payroll cycle for 330+ employees accurately and on time, with the business expected to grow to approximately 700 employees.

Coordinate with different departments and team heads to ensure the accuracy and completeness of payroll data, using the information provided to prepare and process payroll accurately and on time.

Ensure all payroll activity complies with UK legislation, including PAYE, National Insurance, employee benefits, statutory payments (SSP, SMP, SPP and ShPP), and pension auto-enrolment obligations.

Prepare and submit pension contribution summaries to the relevant pension providers.

Prepare and post monthly payroll journals, ensuring payroll costs are accurately reflected in the accounts.

Submit payroll data to HMRC accurately and on time via RTI.

Maintain accurate employee payroll records, including processing joiners, leavers and monthly contractual changes.

Manage and resolve employee payroll queries in a timely and professional manner.

Handle sensitive payroll data with discretion and in full compliance with data protection regulations.

Support the Senior Accountant with month-end close processes, payroll reconciliations and related reporting.

Assist with ad hoc finance and payroll-related tasks as required by the wider Finance team.

Coordinate closely with the HR department, acting as a key link between HR and Finance to ensure payroll information is accurate, complete and provided on time.

Skills & Attributes

High level of accuracy and attention to detail - payroll errors have a direct impact on people's lives and you take that seriously.

Strong communication skills, with the confidence to respond to employee payroll queries clearly and professionally.

Organised and self-managing - you can handle competing deadlines and keep payroll running to schedule without being chased.

Discretion and integrity when handling confidential employee data.

Problem-solving mindset - able to identify discrepancies, investigate root causes, and resolve issues quickly.

Collaborative and team-oriented.

Our Values

At Flatpay, how we work matters as much as what we achieve.

Happy Humans - We bring energy to our work and create teams people enjoy being part of.
No Assholes - We perform at a high level while treating colleagues and customers with respect.
It's Our Business, Own It - Everyone takes responsibility and manages their work like it's their own business.
Start With No - We challenge ideas, think commercially and focus on what truly creates value.
Sky-High Ambitions - We set bold goals and expect people to keep raising the bar.
The Best Argument Wins - Titles don't decide outcomes. We debate openly to reach the best decisions.

Background & Requirements

Proven end-to-end payroll processing experience in a UK-based role.

Strong working knowledge of UK payroll legislation: PAYE, NI, statutory leave payments, auto-enrolment, and RTI submissions.

Experience managing payslips, employee benefits, and pension administration.

Advanced Excel skills, including the ability to work confidently with large datasets.

Experience working with commission-based payroll.

Experience using PayEscape,Phase 3 or similar cloud-based payroll software.

Fluent in English.

Right to work in the UK (unfortunately we can't offer visa sponsorship right now).

Desirable

CIPP qualification or working towards it.

Experience working within a fast-growing or scaling business.

Benefits

We want Flatpay to be a place people genuinely want to work. Here's what we offer from day one:

Loyalty Leave - 20 days holiday rising to 25 with length of service, you gain an extra day for every year completed, up to a maximum of 25.

Employee Assistance Programme - Free, confidential support on personal and professional matters.

Private Medical Insurance - Private medical cover for all employees.

Health Cash Plan - Claim back the cost of everyday health expenses.

Monthly Socials.

Unlimited free snacks and drinks in the office.

Hiring Process

Application Review - Our Talent Team reviews your CV to assess experience and potential fit.
Talent Team Call (30 minutes) - A conversation to understand your background and discuss what motivates you.
1:1 Microsoft Teams interview with the Senior Accountant.
Online Test
Call with Head of HR & Head of Finance (30 minutes)
Offer - Successful candidates receive a fast turnaround to offer.

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