Location: Leicestershire, LE7
Hours: 26 hours per week, Monday-Friday
Working hours: Between 9:00am-5:00pm, with an early finish at 1:30pm on Fridays
Pay: £13.50 per hour
As an Office Administrator, you will provide administrative support across the business while taking responsibility for a range of logistics and dispatch activities.
Your duties will include:
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Acting as a professional first point of contact for customers, suppliers and visitors.
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Good knowledge of HS codes and CPC codes, with an understanding of customs procedures and the requirements for international shipments.
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Answering telephone calls and responding to emails and general enquiries.
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Managing reception, incoming and outgoing post, visitor access and gate entry systems.
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Maintaining office supplies, uniforms, kitchen stock and general office facilities.
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Providing administrative support to managers and different departments.
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Maintaining company records and ensuring documents are correctly filed and archived.
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Coordinating weekly dispatches and returns for commercial and military customers.
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Preparing and checking logistics and dispatch documentation.
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Creating production work orders and allocating serial numbers before production.
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Preparing Certificates of Conformity (CoCs) for military orders where required.
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Supporting the Procurement Manager with supplier applications and returns.
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Assisting with stock control and maintaining accurate material usage records.
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Communicating with customers, suppliers and transport providers to ensure smooth deliveries and collections.
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Ensuring paperwork is completed accurately and within required timescales.
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Following company procedures and Health & Safety requirements.
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Supporting other departments with general administration when required.
We are looking for someone who is organised, reliable and confident working in a busy office environment.
You should have:
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Previous experience in office administration.
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Previous logistics, dispatch or transport administration experience - essential.
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Good knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
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Experience using SAGE is desirable.
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Excellent communication and customer service skills.
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Strong attention to detail and accuracy.
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The ability to organise and prioritise a varied workload.
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Good telephone and email communication skills.
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A professional and approachable manner.
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The ability to work independently while also supporting a wider team.
This is a varied position offering the opportunity to become an important part of a growing manufacturing business. You will have exposure to office administration, logistics, dispatch, production, procurement and customer service, making this an ideal role for an experienced administrator looking for a broader position.
If you are organised, proactive and have the logistics experience required, we would love to hear from you.
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