Warehouse Admin Wednesday/Thursday/Friday 17:00 - Anywhere between 22:30 - 02:30 (We can be flexible with this, it would be a set permanent shift and discussed at the interview)
Location: Bidfood, Express Way, Wakefield, WF6 2TZ
Shift pattern: Wednesday, Thursday, Friday
Shift times:17:00 - Anywhere between 22:30 - 02:30 (We can be flexible with this, it would be a set permanent shift and discussed at the interview)
Salary:£12,660 (based on the minimum hours, if we both agree on a later finish time than 22:30 the salary would be adjusted and confirmed)
Job Purpose
The Warehouse Administrator is responsible for coordinating the release and flow of work across the warehouse, acting as the key communication link between Management, multiple depots, and warehouse staff. The role also covers administrative duties including invoicing, ensuring accurate records and smooth day-to-day operations.
Key Responsibilities
Work Release & Coordination
- Release work orders/jobs to the warehouse floor in a timely and accurate manner
- Prioritise and schedule tasks based on operational needs and deadlines
- Track work progress and update relevant systems/logs accordingly
Communication & Liaison
- Act as the primary point of contact between Management and Warehouse staff
- Provide clear, timely updates to Management across depots on job status, delays, or issues
- Escalate operational problems promptly to the appropriate manager
Warehouse Staff Support
- Distribute and explain work instructions to Warehouse staff clearly
- Answer staff queries regarding job requirements, priorities, or documentation
- Support staff with any administrative needs related to their tasks
Invoicing & Administration
- Prepare, process, and check invoices related to warehouse work/dispatches
- Maintain accurate records for billing, stock movement, and job completion
- Resolve invoice queries or discrepancies with relevant departments/depots
General Administration
- Maintain accurate, up-to-date warehouse records and databases
- Produce reports on work progress, invoicing status, or depot activity as required
- Support general office/admin duties as needed
Skills & Experience Required
- Strong communication skills, comfortable liaising with staff and management at all levels
- Good IT skills (Excel, warehouse management systems, email)
- Highly organised with strong attention to detail
- Able to prioritise workload and work under pressure
Personal Attributes
- Clear and confident communicator
- Reliable, proactive, and a strong team player
- Problem-solver who can act quickly when issues arise
Why join us?
At Bidfood, we know that great businesses are built by great people. That's why we're committed to supporting your development and helping you build a rewarding career.
Whether you're looking to strengthen your warehouse skills, gain new qualifications or progress into other opportunities across the business, we'll support you every step of the way.
Ready to take the next step in your journey? Apply today and make our journey your journey.
Our journey began back in 1929. Since then, we’ve continued to build a strong and resilient business with a great future. It's why we believe we’re the best foodservice provider in the country.
A journey that gives back
We want your career with us to be as rewarding as possible. So, you’ll get lots in return for your hard work. That includes benefits that can support your wellbeing and financial security, and give you peace of mind.
The essentials
- 25 days holiday (plus bank holidays) as a minimum and the opportunity to buy more
- A pension - contribute 4% and we’ll match you (after year 1, we’ll match your contributions up to 6%).
- Life cover that you can increase.
- Access to confidential support and counselling, when you need it.
- A health plan that gives you money back on everyday medical costs for all the family, as well as access to a digital GP.
The extras
- Exclusive range of high street discounts including cinema, tech, travel, fashion, food and drink.
- Get paid as you earn - access to up to 20% of your pay before payday.
- Opportunity to buy dental cover and critical illness cover.
We want everyone to join our journey
We’re on a journey towards creating the best possible workplace. We’ve got some way to go, but we’re building a diverse and caring workforce. One that’s filled with forward-thinking people who each bring unique talents and skills. So whatever your life experience, we want you to join us - and you really can come as you are!
