Overview
This is an exciting opportunity to play a central role in supporting the future of hockey in Wales. At Hoci Cymru, we are committed to growing the sport at every level. From grassroots participation and community engagement to performance pathways and national representation. To achieve that, we need strong, effective organisational support, and this role is vital to our success.
We are looking for someone who enjoys bringing order, accuracy and efficiency to a busy working environment. As Business & Finance Officer, you will help ensure our day-to-day operations run smoothly, providing support across finance, payroll, HR administration, governance and office management. You will work closely with colleagues and stakeholders, helping the organisation deliver its work with professionalism and attention to detail.
This role would suit someone who is highly organised, adaptable and motivated by making a meaningful contribution to a purpose-driven organisation. You will join a passionate team based at Sophia Gardens, working in an environment where collaboration, service and continuous improvement are highly valued.
At Hoci Cymru, we want people to thrive at work while contributing to something bigger than themselves. If you take pride in getting the detail right, enjoy supporting others, and want to help strengthen the systems that enable sport to flourish, we would be delighted to hear from you.
Responsibilities
Finance
Transactional Finance: Manage the purchase and sales ledgers, processing supplier invoices, raising client invoices, and ensuring timely credit control. (QuickBooks / Dext / ApprovalMax).
Banking & Reconciliations: Perform daily banking checks, process bank transfers, and complete monthly bank reconciliations across all accounts and credit cards.
Expense Management: Process and audit staff and volunteer expense claims in alignment with Hoci Cymru’ financial policies.
Budget Support: Assist budget holders with data entry, routine calculations, and preparing monthly variance or performance reports to monitor organisational spend.
End-to-End Payroll: Collate, calculate, and prepare all monthly payroll data for staff, permanent coaches, and casual workforce.
Pensions & Benefits: Oversee the administration of the company pension scheme, auto-enrolment compliance, and employee benefits.
HMRC Liaison: Manage real-time information (RTI) submissions, tax code updates, and year-end procedures (P60s/P45s).
Partnership Management - Ensuring effective working relationships with partners such as the Welsh Sports Association.
Annual Audit - Assist with the preparation of the annual accounts including liaison with auditor
HR Administration
Onboarding & Offboarding: Coordinate the administrative process for new starters and leavers.
System Maintenance: Maintain accurate, highly confidential employee records on the internal HR system, tracking annual leave, sickness, and training certifications.
Policy development and Update: Play a role in supporting the updating and development of the staff handbook and company policies.
Partnership Management: Liaise with our key partners Key safety and BreathHR
Health and Safety: Provide general support with Health & Safety related administration.
Chief Executive support Provide general administrative duties including formatting of letters, documents, and emails.
Provide general support for meetings – distribution of agendas, minutes, correspondence and other documentation
Operational & Headquarters Support
Office Coordination: Support the day-to-day operations of the Sophia Gardens office, handling general inquiries, ordering supplies, and managing incoming/outgoing post.
Governance Support: Assist in preparing logistical arrangements and documentation for Board meetings, Annual General Meetings (AGMs), and internal committees. Play a role in supporting with all governance and finance reviews.
Event Support: Provide occasional operational or administrative assistance during major national tournaments, pathway events, and community initiatives.
Bookings: Oversee and administer club bookings at Sport Wales National Centre, work closely with the performance and development team to ensure facilities are booked in a timely manner.
Grant in Aid: Oversee the management of the Grant-in-Aid facility and accommodation budgets
Experience
Planning and Control – achieves organisational goals by establishing priorities, actions, milestones and constraints in a logical sequence and checking progress against these plans taking corrective action as required.
Financial Background: Proven experience working in a finance function, bookkeeping role, or accounts department (AAT qualification or equivalent experience is highly desirable).
Payroll Processing: Demonstrable experience administering monthly payroll schemes and navigating basic HMRC rules.
Software / Equipment – Detailed knowledge of Microsoft software and office equipment and their integration into the workplace for a range of tasks, and the use of excel to maintain databases.
Experience and knowledge of utilising QuickBooks
This role is ideal for a dedicated professional seeking to utilise their financial and office Management expertise in a leadership capacity while contributing meaningfully to organisational success.
Pay: £30,000.00 per year
Benefits:
- Company pension
- Flexitime
- Free parking
- Sick pay
Work Location: Hybrid remote in Cardiff CF11 9SW
