Job Summary
We’re looking for a motivated, organised, and detail‑driven Administrative Assistant to join our growing team. This is a perfect opportunity for someone early in their career who wants to build strong business, operations, and data skills in a modern tech environment. The successful candidate will support day to day business operations by coordinating general buying processes, validating internal data and ensuring accurate and timely invoicing for customers. This role suits someone who is detail driven, organised, and confident managing multiple workflows that directly impact financial and operational performance.
Roles and Responsibilities
- Manage general buying activities, including raising purchase orders, obtaining quotes, and liaising with suppliers.
- Track order progress, delivery timelines, and resolve discrepancies with vendors.
- Maintain accurate purchasing records and update internal systems with supplier information.
- Support cost saving initiatives by comparing supplier options and monitoring spend.
- Review, verify, and update business data across internal systems.
- Ensure accuracy of product, pricing, and customer information before it enters operational workflows.
- Identify data inconsistencies and work with relevant teams to correct them.
- Prepare and issue customer invoices
- Respond to customer queries regarding billing and provide clear, timely resolutions.
- Manage incoming calls with professional phone etiquette and direct them appropriately
- Coordinate office supplies procurement to ensure operational efficiency
- Provide general administrative support to team members as needed
Requirements
- Proficiency in computer skills, including Microsoft Office (Word, Excel)
- Strong attention to detail and accuracy
- Excellent phone etiquette and communication skills
- Ability to prioritise tasks effectively and manage time efficiently
- A proactive, positive attitude with a strong work ethic
About Dragon Information Systems
We are an established Managed IT Support company based near Wellingborough, Northamptonshire with a passion for technology. We work closely with all sorts of businesses, helping them stay up and running, as well as to work smarter and more efficiently ensuring that they have the right IT infrastructure and support systems in place to do this.
A successful applicant would join the Dragon Team at an exciting time as we grow all areas of the business, including an additional site in Stafford. This will open up opportunity for career progression within the company as we expand over the coming years and we are keen on providing our staff with training and development to help enhance their careers with us.
Pay: £25,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
