The primary responsibility of the Lettings Coordinator is to act as a central resource for all lettings departments in the processing of new deals through Reapit and Propoly, processing deposit returns, and booking checkouts for Let Only & Rent Collect Landlords.
Central Lettings Duties
· Receive Success Form & check for TOBs, Land Reg & AML checks
· Saving Interim Reference Reports in Reapit
· Sending Tenancy Details to JMI
· Booking any Outstanding Certs & Inventory
· Forwarding Completed References for the Manager to review & Landlord approval
· Generating draft Tenancy Agreements for the Manager to approve
· Request & Receive Signing & Move-in Monies from Tenants
· Final Certification Checks
· Execute Agreements & Send to all parties
· Send Success Form & Separate PI to Client Accounts
· Email Inventory to All, add meter readings to RPS, complete works orders
Assist all offices with:
· Deposit returns for Let Only & Rent Collect Landlords
· Booking check-outs for Let Only & Rent Collect Landlords
General Office Duties
In the office where they are based, the Lettings Coordinator is responsible for:
· Welcoming all visitors to the office and assisting with any initial lettings & sales queries
· The mainline telephone calls, voicemails & post
· Maintaining an accurate record of the allocation and movement of keys.
· Facilities Management: Stationery, Recycling, Cleaning, Alarms, etc.
Additional Office Duties
The sales or lettings manager at will request assistance with:
· Sending Terms of Business for signature & Client ID/ AML Checks.
· Helping to ensure compliance by checking and renewing certification such as GSC, EPC, EICR and Property Licensing.
· Generating and completing Works Orders.
· Ensuring excellent data quality and saving of all documents & file notes on Reapit.
· Assist with marketing, including canvassing, window cards, boards, organising photos & floorplans, etc.
· Any additional duties given by a director.
Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
Application question(s):
- Are you able to work in the office 5 days a week?
Work authorisation:
- United Kingdom (required)
Work Location: In person
