On behalf of the MOD, we are looking for a Resourcing Specialist - (Inside IR35) for a 6-month contract based working on a hybrid basis and with an expectation of 1 up to day attendance per week in the Abbey Wood, Bristol or London office
The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad.
The MOD is one of the biggest public procurement organisations in Europe and the single largest customer for UK industry. It currently manages approximately £20 billion of spend on capital investments in equipment and infrastructure every year. Over the next decade the MOD is committed to spending over £190 billion on equipment and support. The MOD’s customers include both the armed forces and national security agencies, and it has a diverse range of requirements, including military fighting vehicles, education services, nuclear submarines and facilities management.
The MOD’s aim is to provide its armed forces with the best capabilities to enable them to protect the UK’s security and advance national interests, both now and in the long term.
To do this the MOD has an annual budget of almost £53 billion and a workforce comprising 197,000 people. of which 54,000 are civilians working for the UK MOD.
The work really matters; the MOD offers a range of engaging roles which have a direct impact on the quality of services they provide, in many locations across the UK. We support teams working in HR, Primary Health Care, Corporate Services, and many others.
About the job
Corporate Services Modernisation CSM is delivering a significant transformation programme across the Ministry of Defence. Effective workforce planning, resourcing and people processes are critical to ensuring the programme has the right capacity, capability and workforce mix to deliver its objectives.
The Resourcing Officer will support workforce planning, recruitment, onboarding, workforce reporting and people process activity across CSM. Working within the Approvals, Cost, Benefits and Finance Team, the postholder will work with across the programme to maintain accurate workforce information, support resourcing decisions and help manage workforce risks and pressures.
This role is suited to someone who can bring structure, accuracy and pace to workforce planning and resource management activity. You will provide practical advice, coordinate information and returns, maintain workforce data, support recruitment and onboarding arrangements and ensure CSM is positioned to respond effectively to corporate commissions and changing workforce requirements.
The successful candidate will be organised, confident working with data and able to build effective relationships across a complex stakeholder environment. They will be comfortable handling competing priorities, responding to commissions and producing clear workforce information that supports decision-making.
As a Resourcing Specialist - (Inside IR35) your main responsibilities will be:
Resource management and workforce planning
- Support the development and maintenance of the CSM resourcing strategy, ensuring workforce information is accurate, current, and aligned to programme delivery needs.
- Support workforce planning across the civilian, military and contingent labour workforce, helping CSM understand current capacity, future demand and emerging resource pressures.
- Maintain establishment, vacancy, and workforce information to support resource planning, reporting, and decision-making.
- Analyse workforce information to identify trends, risks, gaps and opportunities, escalating issues where appropriate.
- Support capability and capacity planning by helping to identify skills, workforce gaps and resourcing options.
Recruitment, onboarding and people processes
- Support recruiting managers by signposting relevant HR policies, workforce procedures and people processes, working with HR Business Partners and other Subject Matter Experts if required.
- Identify common issues with recruitment processes/guidance, escalating to senior managers.
- Work effectively with the CSM Business Management Team to plan onboarding workload and recruitment-related coordination.
- Monitor recruitment pipelines, status of job descriptions, vacancies and onboarding activity across the programme, providing regular updates through management information or programme reporting to demonstrate recruitment activities are in line with plans.
- NB - recruitment activities (including drafting job descriptions, advertising positions, sifting and interviewing) are the responsibility of the recruiting line manager.
Workforce reporting, affordability and contingent labour
- Work with the Finance Manager to ensure contingent labour and workforce updates are completed accurately and in line with timescales and standards.
- Produce clear workforce reports, updates and management information to support senior decision-making and corporate returns.
- Support workforce affordability activity by helping identify contingent labour and workforce pressures, including areas of potential overspend.
- Work with colleagues to provide evidence-based advice on workforce position, workforce pressures and contingent labour information.
- Maintain a disciplined approach to data quality, version control and evidence management for workforce information.
Stakeholder engagement and corporate commissions
- Develop effective working relationships with programme stakeholders and wider Ministry of Defence teams.
- Alongside the team, support management of the relationship with Human Resources and Strategic Workforce Planning colleagues.
- Respond to queries and taskings, working with the team to shape clear, accurate, and timely responses to corporate commissions.
- Provide practical workforce advice to stakeholders, using data and policy awareness to support proportionate recommendations.
- Represent CSM in workforce planning and resourcing discussions where required, reflecting the delegated authority of the role.
Governance, risk and continuous improvement
- Identify and escalate workforce risks, issues, gaps and blockers that could affect programme resourcing or delivery.
- Support workforce governance by maintaining accurate records, returns, action logs and supporting evidence for resource decisions.
- Contribute to improvements in recruitment, onboarding, workforce reporting, and resourcing processes across CSM.
- Share lessons learned and good practice across the team to improve consistency, resilience, and service quality.
- Work flexibly across the programme where workforce, resourcing or people-process support is required.
To be considered for this role, please ensure your CV evidences the following essential criteria.
Essential criteria
- SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks. Please note, due to the exceptional requirements of this position (short-term nature of this role and speed at which we require a postholder in situ) preference may be given to candidates who meet all of the essential criteria and hold active security clearance
- Experience supporting workforce planning, recruitment, resourcing, HR administration, business management, or programme support activity.
- Experience collecting, checking, analysing and presenting information to support management decisions.
- Strong planning and organisational skills, with the ability to manage competing priorities and meet deadlines.
- Good stakeholder engagement skills, with the ability to work across HR, Finance, Business Management and programme teams.
- Ability to provide clear, practical advice and escalate issues appropriately.
- Good written communication skills, including the ability to produce clear updates, returns and management information.
- Good attention to detail and information management discipline, including maintaining accurate workforce records and evidence.
- Confident use of Microsoft Office tools, particularly Excel, Outlook, Word and MS Teams
Desirable criteria
- Experience working in the Ministry of Defence, the wider Civil Service or a large complex organisation.
- Experience supporting contingent labour, workforce forecasting or establishment management activity.
- Understanding of Civil Service recruitment or onboarding processes.
- Awareness of project, programme or portfolio delivery environments.
- CIPD qualification, people-related qualification or willingness to work towards one.
Please be aware that this role can only be worked within the UK and not Overseas.
Disability Confident
As a member of the Disability Confident Scheme, the MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.
This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.
Armed Forces Covenant
The MOD guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.
In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.
