Overview
To support and assist the Finance Manager & Office Manager with regards to invoicing, credit control and office administration requirements.
Duties
1. Upon receipt of Sub-Contractors invoices received weekly, log all Measured work into the Monthly invoicing file.
2. Produce sales ledger invoices on a daily/weekly/monthly basis for all Measured work and variation work using Evolution. Ensure all necessary back up paperwork is checked and attached to invoices.
3. Log all measured work, customer care & variation invoicing on the Sales Ledger on a weekly/monthly basis ensuring all sheets balance within the workbook. File invoices in Monthly invoice file ready to email to customers at the end of each month. Ensuring all invoices which are required for site signatures are separated and held until last week of the month.
4. Pursue payment of outstanding debt by telephone/e-mail in line with payment terms agreed ensuring that any queries raised to prevent settlement are dealt with in a timely manner. Escalate and liaise with Finance Manger when all avenues of collection have been exhausted.
5. Assist with the prompt answering of telephone calls in a polite and professional manner with investigation as to reason for the call then ensuring call directed to correct personnel.
6. Logging and scanning in of all Dayworks orders onto Dayworks pending spreadsheet. Ensuring all attached paperwork is checked with correct site codes and documentation. File in Dayworks pending folder.
7. Assist with allocating all sales ledger payments received in a timely and accurate manner, chasing customers for remittance advice if not received then ensuring short payments/contra charge deductions made are queried with customers and resolved. File all paid/part paid invoices in appropriate files.
8. Assist in emailing/posting all invoices raised during the month to customers. Emailing must be completed during the last 2 days of each month.
9. Creation of files & folders for all new sites and label up accordingly.
10. Any additional ad hoc duties as requested.
Skills & Requirements
- Some understanding of Credit Control & Sales ledger
- Accurate data input skills is essential
- Excellent PC skills incorporating Excel are required
- Ability to multitask and work under pressure to tight deadlines
- A professional approach is a definite requirement along with the ability to liaise with all levels of personnel both internally and externally.
Job Types: Full-time, Permanent
Pay: £25,300.00-£26,500.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
