We are seeking a proactive, organised and friendly Office Administrator to join our team at our head office in Liverpool.
In this role, you will support day-to-day office operations and provide administrative assistance across all departments, helping the business run smoothly and efficiently.
Key Responsibilities
The responsibilities will include, but will not be limited to:
- Manage incoming calls and welcome guests with professionalism and courtesy
- Organise and maintain digital systems, ensuring easy retrieval of documents
- Handle mail distribution and courier arrangements
- Monitor engineer timesheet completion and ensure submissions are made on time
- Update shared spreadsheets to support operational activity
- Support the accounts department by inputting purchase invoices and expenses and updating credit limits
- Assist the accounts department with overhead analysis
- Book hotel accommodation for engineers as required
- Arrange parcel deliveries efficiently
- Assist with PQQs and customer and supplier form completion
- Monitor and update subcontractor insurance information
- Update supplier price lists on the cloud system
- Maintain office stock levels for parts and stationery
- Keep the holiday planner up to date and accurate
- Provide general administrative support to team members and management as needed
Experience
- Proven office experience or administrative background is essential
- Proficiency in computer skills including Microsoft Office (Word , Excel, PowerPoint)
- Strong organisational skills with the ability to prioritise tasks effectively
- Excellent typing speed and data entry accuracy
- Previous clerical experience with a focus on organisation and attention to detail
- Good telephone etiquette and communication skills are vital for liaising with clients and internal teams
- Ability to work independently whilst supporting team objectives
This role is ideal for organised individuals who thrive in an office environment. Candidates should possess excellent organisational abilities, be proficient in relevant software tools, and demonstrate professionalism in all interactions.
Pay: £25,000.00-£31,000.00 per year
Work Location: In person
