The main purpose of the role is Assisting the General Manager in supervising all aspects of the day-to-day running and maintenance of the property, including engaging with Occupiers, supervision of Contractors and ensuring the required standards are achieved and maintained at all times.
The Assistant Building Manager will cover for the General Manager in times of absence.
Assist in the preparation, monitoring and reconciliation of service charge budget
Check and approve expenditure against service charge budget
Provide best in class customer service to internal and external customer base
Maintain regular and effective communication with clients and tenants
Supervise site-based staff, ensuring all people related policies and procedures are followed
Maintain regular and effective communication with internal colleagues in Property Management, support functions at 111-BPR
Monitor works conducted/service provided by suppliers
Audit and inspect supplier delivery
Measure and report supplier performance against agreed SLAs
Manage suppliers to ensure effective, safe and compliant delivery of all M&E related services, including life safety systems, vertical transportation equipment and public health systems
Procure goods and services, following procedures and policies
Contribute to the preparation of management reports for a variety of stakeholders and attend management meetings are required.
Undertake regular building inspections, complete reports and initiate/progress any required works
Assist Building Manager/General Manager to ensure compliance with all current statutory legislation in respect of health and safety and the environment
Assist Building Manager/General Manager to manage local environmental activities to meet statutory obligations and achieve/retain industry standards e.g. ISO14001 working with sustainability team
Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR
Ensure security and emergency procedures are robust and always adhered to, taking an active role in the event of emergency situations
Complete administrative tasks as required to include use of systems, filing, inventory within the 111-BPR shared drive & database management portal
Work Permit control You will regularly check the permit system ensuring all permits are signed off or rejected and expired permits are closed.
Assist in the processing of invoices, ensuring that they are coded, correctly for processing via Savills Proactis system
Manage Data Station – compliance portal
You will review the helpdesk daily to ensure jobs raised are being actioned and customers updated.
You will ensure that the occupier handbooks/guides are up to date and that processes and procedures are adhered to all times.
To ensure that the incoming occupier post is dealt with in an efficient manner.
Working Hours - FTC 35 hours/week. 9:00-17:00
Please see our Benefits Booklet for more information.
