Job Overview
We are seeking a proactive and detail-oriented Business Administration Assistant to join our dynamic team. In this vital role, you will support daily administrative operations, ensuring smooth and efficient business processes. The business administration key role is to support Senior Management Team and other staff on a daily basis by providing administration assistance where required. A key part to this role is the ability to complete tasks to deadlines, and to support the day-to-day running of the office by carrying out a range of administrative, customer service, and operational duties while gaining practical experience and completing an apprenticeship qualification.
Key Responsibilities and Duties
Provide general administrative support including filing, scanning, photocopying, data entry and archiving.
Maintaining Company quote tracking spreadsheet in excel.
Answer telephone calls, take messages, and direct enquiries to the appropriate person.
Respond to emails and assist with customer enquiries in a professional manner.
Maintain accurate records, databases, and filing systems.
Assist with preparing reports, marketing presentations, and business documents.
Maintain company social media using Social Pilot by updating case studies, employee highlights and Marketing Brochures.
Support scheduling of meetings, appointments, and diary management for Senior Management.
Help with ordering office supplies and monitoring stock levels.
Assist with processing incoming invoices.
Support the team with recruitment administration & IT set up for new starters.
Work with different departments to understand business operations and provide support where needed.
Maintain confidentiality when handling company and employee information.
Follow company procedures, policies, and health and safety requirements.
Attend training sessions and complete all apprenticeship coursework and assessments.
Skills and Experience Required
Essential
Good communication and interpersonal skills.
Basic IT skills including Microsoft Office applications.
Strong organisational skills and attention to detail.
Willingness to learn and develop new skills.
Ability to work as part of a team.
Professional and positive attitude.
Good time management skills.
Desirable
Previous work experience in an office or customer service environment.
GCSEs or equivalent qualifications in English and Maths.
Familiarity with office equipment and systems.
Personal Qualities
Reliable and punctual.
Friendly and approachable.
Motivated and eager to learn.
Able to use initiative.
Flexible and adaptable.
Honest and trustworthy.
Qualifications
- Proven office experience with a strong understanding of administrative procedures
- Proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Calendar), and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills for quick and accurate data entry
- Previous clerical experience demonstrating attention to detail and accuracy
- Knowledge of phone etiquette to handle inquiries professionally and courteously
- Familiarity with data entry processes
Join us as a Business Administration Assistant to contribute your energy, organization, and technical skills to a thriving team. This role is perfect for motivated individuals eager to start or grow their administrative career while supporting the daily operations of a forward-thinking organization.
Pay: £25,420.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
Work authorisation:
- United Kingdom (required)
Location:
- London W14 0HN (preferred)
Work Location: In person
