Hours: Part-Time | 4 Days per Week
Working Pattern: Monday–Thursday or Tuesday-Friday.
About Us
We are a growing, dynamic business based in Leeds. We pride ourselves on delivering excellent service to our clients and maintaining strong relationships with our supply chain.
We are looking for a reliable, highly organized, and proactive Office All-Rounder to join our small, friendly team. This is a crucial role that bridges the gap between our day-to-day finances, customer orders, and supplier management. If you love variety, take pride in accuracy, and want a rewarding 4-day-a-week role, we would love to hear from you.
The Role
In this position, you will be the administrative backbone of our business. You will split your time between keeping our daily financials updated and managing our front-facing operations with customers and suppliers.
Key Responsibilities
- Bookkeeping & Finance: Manage the day-to-day accounts using QuickBooks Online. This includes bank reconciliations, managing sales and purchase ledgers, and chasing outstanding debts.
- VAT Returns: Prepare, check, and submit our quarterly VAT returns in compliance with HMRC Making Tax Digital (MTD) guidelines.
- Customer Order Processing: Act as the first point of contact for customer enquiries via phone and email. Accurately process incoming orders and update clients on delivery timelines.
- Supplier Interaction: Raise purchase orders (POs), order stock/materials, track deliveries, and reconcile supplier invoices against delivered goods.
- General Office Support: Maintain digital filing systems, handle incoming mail, and ensure the office runs smoothly.
What We Are Looking For
- Proven hands-on experience with QuickBooks Online is essential. You must be confident navigating the platform independently.
- Strong, practical understanding of UK VAT regulations and return preparation.
- Excellent communication skills with a confident, professional telephone manner.
- High attention to detail—you are someone who notices when an invoice is pennies out or an order is missing a line item.
- Ability to prioritize your own workload and work independently in a small team environment..
What We Offer
- Competitive pro-rata salary.
- Free on-site parking / Easy access via public transport.
- A supportive, relaxed, and welcoming working environment.
How to Apply
Please submit your CV along with a short cover letter explaining your experience with QuickBooks and why a 4-day working week suits you.
Pay: £14.00-£17.00 per hour
Benefits:
- Canteen
- Company pension
- Free parking
- On-site parking
Work Location: In person
