Little Nestlings and Cabin Childcare are sister nurseries, dedicated to providing high-quality childcare and early years education. We are seeking an organised, professional, and friendly Administrative Assistant to join our team and support the smooth day-to-day running of the nurseries.
We prioritise and maintain a happy, safe, and inclusive working environment for all staff members, where everyone is valued for their contribution. We are an inclusive and equal opportunities employer, and welcome applications from all.
The Role
As the Administrative Assistant, you will provide efficient administrative support to the Nursery Management team, ensuring that records, communications, and office procedures are maintained to a high standard. Hours can be flexible to your needs, but we are looking for a minimum of 15 hours per week. This is a hybrid role with a minimum of two hours per week expected to be spent on site within each setting each week. Settings are located in Hereford town centre (HR2 9AR) and in Much Birch (HR2 8HL).
Key Responsibilities
- Managing emails, general enquiries and paperwork
- Maintaining accurate child, parent, and staff records.
- Supporting nursery admissions, registrations, and waiting lists.
- Preparing invoices and assisting with fee administration.
- Managing nursery correspondence, newsletters, social media, and communications.
- Ordering supplies and maintaining stock levels.
- Assisting with compliance documentation and record keeping.
- Supporting with Early Years Funding management for the settings
- Supporting the Nursery Manager with administrative projects and reporting.
- Ensuring confidentiality and compliance with GDPR requirements.
Person Specification
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Professional, friendly, and approachable manner.
- High level of accuracy and attention to detail.
Please be aware that we are committed to safeguarding and promoting the welfare of children. All appointments are subject to satisfactory references, an enhanced DBS check, and relevant safeguarding checks. Please feel free to contact us for more information.
Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and requirements may be subject to change based on the needs of the nurseries.
Pay: £13.50-£15.00 per hour
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- On-site parking
- Work from home
Work Location: Hybrid remote in Hereford HR4 9AR
