Role Overview
Working 4 hours per week, the Charity Administrator provides the organisational backbone for Hope Cirencester. You will manage communication channels, support volunteers, maintain safeguarding records, assist with governance, and help keep our digital presence active and up to date.
Key Responsibilities
- Communication Hub: Regularly check and respond to charity emails and handle general telephone enquiries.
- Volunteer Coordination: Maintain and update volunteer rotas for weekly community sessions.
- Safeguarding Records: Keep accurate, up‑to‑date safeguarding records and tracking systems.
- Digital Outreach: Update social media channels once or twice a week, or as required.
- Clerk to the Trustees: Prepare agendas, attend Trustee meetings, and take accurate minutes.
- Safeguarding Administration: Support the Safeguarding Lead (Bernie Mann) with administrative tasks, filing governance documents, and tracking DBS status.
- Publicity & Compliance: Update promotional materials and assist with documentation for Annual Reports and Charity Commission returns.
Person Specification
Essential Criteria
Applicants must demonstrate:
- Excellent organisational and time‑management skills.
- Strong written and verbal communication skills.
- Ability to maintain strict confidentiality and handle sensitive records.
- Good IT skills, particularly Microsoft Word, Excel, and email platforms.
- Ability to work independently and manage workload effectively.
- Commitment to the values, aims, and Christian ethos of Hope Cirencester.
Desirable Criteria
- Prior experience of minute‑taking at formal meetings.
Safeguarding Statement
Hope Cirencester is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All staff and volunteers are expected to share this commitment.
This role is subject to:
- A satisfactory DBS check
- Satisfactory professional references
- Compliance with Hope Cirencester’s safeguarding policies and procedures
Pay: From £13.50 per hour
Benefits:
- Casual dress
- On-site parking
- Work from home
Work Location: Hybrid remote in Cirencester GL7 1UD
