Company Overview
DIY Kitchens is the UK's number 1 online kitchen retailer with three multiple advanced manufacturing and logistics sites in Yorkshire. We’ve been manufacturing our kitchens since 1982 and pride ourselves on producing stunning kitchens that our customers love - finished to the highest standard and built to last. We’re rated Excellent by our customers on Trustpilot and have been awarded Best Rated Kitchen Brand by Which? magazine. Join our team of 700+ colleagues and grow your career with us - in return, you’ll enjoy fantastic benefits, stability, and the chance to be part of a friendly, dynamic company.
Position Overview
The Procurement & Finance Assistant will provide day-to-day administrative, analytical and data support across the Procurement and Finance functions. The role will be responsible for maintaining the accuracy and integrity of stock system data, supporting procurement reporting and controls, and assisting Finance with invoice matching and reconciliation activities.
The successful candidate will be highly organised, numerate and analytical, with strong Excel skills and a keen eye for detail. They will work closely with the Procurement and Finance teams to ensure that purchasing, stock and invoice information is accurate, complete and properly aligned across systems.
Key Responsibilities
Procurement & Stock Management
- Maintain and regularly review procurement and stock system data to ensure information is accurate, complete and up to date.
- Carry out regular data checks across stock, purchasing and supplier records, identifying discrepancies and escalating issues where appropriate.
- Support the Procurement Manager with purchase order administration and procurement-related reporting.
- Monitor stock data and assist with identifying unusual movements, discrepancies, missing information or potential data errors.
- Assist with stock reporting, including stock levels, movements, purchases and other key procurement metrics.
- Maintain accurate records of suppliers, products, pricing and purchasing information within relevant systems.
- Support the procurement team with data analysis to help identify purchasing trends, anomalies and opportunities for improved control.
- Assist with stock reconciliations between system records, reports and physical stock information where required.
- Ensure procurement documentation and records are maintained accurately and in a timely manner.
Finance Support
- Assist the Finance team with invoice matching, ensuring invoices are appropriately matched against purchase orders, goods received and/or relevant supporting documentation.
- Investigate invoice discrepancies, including differences in quantities, prices, purchase orders or goods received.
- Liaise with Procurement and relevant internal teams to resolve invoice queries promptly.
- Support the Financial Controller with reporting, reconciliations and other finance administration as required.
- Assist with maintaining accurate records and supporting documentation for financial transactions.
- Identify and escalate potential errors, duplicate invoices, mismatches or other issues requiring investigation.
- Provide accurate procurement and stock information to Finance to support month-end and management reporting.
Excel & Data Analysis
- Use Excel to analyse, manipulate and validate procurement, stock and financial data.
- Maintain and develop spreadsheets and reporting tools used by Procurement and Finance.
- Produce regular reports and data summaries, ensuring information is accurate and presented clearly.
- Use formulas such as XLOOKUP/VLOOKUP, SUMIFS, COUNTIFS and IF statements to analyse and reconcile data.
- Where appropriate, use PivotTables, filters, conditional formatting and other Excel functionality to identify trends, discrepancies and exceptions.
- Support the development of more efficient reporting and data-checking processes.
Key Accountabilities
- Accuracy and integrity of procurement and stock system data.
- Timely and accurate invoice matching and discrepancy resolution.
- Reliable stock and procurement reporting.
- Accurate and well-maintained Excel reporting and analysis.
- Prompt identification and escalation of data, purchasing and invoice issues.
- Effective communication between Procurement and Finance.
- Maintenance of appropriate records and audit trails.
Skills & Experience
Essential:
- Previous experience in an administrative, procurement, finance, stock control or data-focused role.
- Strong Excel skills and confidence working with large datasets.
- High level of numerical accuracy and attention to detail.
- Experience checking, reconciling and validating data.
- Strong organisational and time-management skills.
- Ability to identify discrepancies and investigate the underlying cause.
- Good communication skills, with the confidence to liaise across Procurement, Finance and other departments.
- Ability to work independently while also supporting multiple stakeholders.#
- A methodical and structured approach to work.
Desirable:
- Experience working with a stock/inventory management or ERP system.
- Previous experience with purchase orders, goods received and supplier invoices.
- Experience with three-way invoice matching.
- Experience supporting month-end or financial reporting.
- Experience in a procurement, supply chain, retail, hospitality, manufacturing or distribution environment.
- Familiarity with Power Query, Power BI or other data/reporting tools.
Personal Attributes
The ideal candidate will be:
- Highly detail-oriented – able to spot errors and inconsistencies in large volumes of data.
- Analytical – comfortable investigating discrepancies and understanding the reasons behind them.
- Numerate – confident working with financial, stock and purchasing information.
- Proactive – able to identify issues and take ownership of resolving them.
- Organised – able to manage competing priorities and meet deadlines.
- Collaborative – comfortable working across Procurement and Finance.
- Reliable and conscientious – understands the importance of accurate data and financial controls.
- Commercially aware – understands how purchasing, stock and financial information connect to the wider business.
Success in the Role
Success will be demonstrated through:
- Consistently accurate and well-maintained stock and procurement system data.
- Timely identification and resolution of data discrepancies.
- Accurate and efficient invoice matching.
- Reliable and timely stock and procurement reporting.
- Strong Excel-based analysis and reporting.
- Improved visibility and control over purchasing, stock and invoice information.
- Effective collaboration between Procurement and Finance.
Why Join DIY Kitchens?
- Permanent full-time position
- Monday to Friday
- 30 days holiday inclusive of bank holidays and Christmas shutdown
- Free hot drinks
- Friendly, supportive and fast-paced transport environment
Pay: £28,000.00-30,000.00 per year
Work Location: In person (4 days at South Kirby, 1 Day at Featherstone).
Pay: £28,000.00-£30,000.00 per year
Benefits:
- Free parking
- On-site parking
Experience:
- finance, stock control or data-focused: 1 year (required)
Work Location: In person
