Summary of Position
We are seeking a dedicated and highly organised Legal Secretary to join our professional legal team. This role offers an excellent opportunity for individuals with strong administrative skills and a keen eye for detail to support our legal practitioners effectively. The successful candidate will be responsible for managing a range of administrative tasks, ensuring smooth day-to-day operations within the legal office. Prior experience in legal or administrative environments is preferred, and a proactive approach to customer service is essential. This position provides valuable experience within the legal sector and the chance to develop specialised skills in legal administration.
Responsibilities
- File, organise and scan legal documents
- Time Record
- Keep records up to date using Practice Management System Filing documents on files where necessary
- Schedule court depositions, hearings and other meetings
- Arrange appointments for Clients Assist Fee Earners with compliance of files
- Answer telephone Scan post to the system and send to Fee Earners
- Downloading of audio recordings
- repare post to be sent Transcribe and proofread legal documents
- Type legal documents
- Prepare court forms
- Preparation of Court Bundles
- Make travel arrangements for solicitors
- File documents with the court ahead of deadlines
- Assisting in drafting and preparing legal documents, forms, and bundles
Person Specification
Qualifications & Training
OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree.
Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA)
City & Guilds/Cilex Level 3 Certificate for Legal Secretaries
3 A Levels
Experience
Working in a fast-paced environment
Qualities & Attitude
Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential.
Written communication skills: Excellent spelling and grammar. A high level of written English
Attention to detail: High level of accuracy when preparing legal documents or filling out forms and statements.
Organisational skills: These are important for managing lawyers’ diaries and own work schedule.
IT skills: Most work is be carried out electronically.
Teamwork: Able to work with clients, lawyers, and other legal secretaries
Strong sense of discretion
Courteous and professional demeanour
Knowledge
Legal terminology, regulations and court system
MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.
Pay: £26,500.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
