Glasgow University Union are hiring for a Conference and Events Sales Assistant to join the team on a permanent basis.
We host a wide variety of events including banquet dinners, weddings and conferences. This is an office based role, interacting on a daily basis with students, clients and suppliers.
Glasgow University Union is a Registered Charity, and a major hub of the University of Glasgow campus. With over 100 years of history, Glasgow University Union is a thriving students union with multiple bars, catering facilities and an established Conference and Events business. The successful candidate will ensure that an efficient, friendly and detailed service is provided to all clients and guests at all times.
The role is expected to be 35 hours a week but this may be flexible for the right candidate. The job involves assisting the Conference and Events Sales Manager with the co-ordination and promotion of events and meetings.
Duties
- Providing administrative support to the C&E Sales Co-Ordinator throughout the booking process from enquiry to post-event feedback
- Promoting the business by keeping social media platforms up to date
- Dealing with day to day event enquires via phone, website and email
- To maintain the calendar and database
- To produce business sheets relating to events for all departments
- Attend trade shows and networking events to promote the Union, which may occasionally include weekend work
- Work closely with student clubs and societies with day to day events
- Liaise with clients to keep event requirements up to date
- Accurately quoting for events
- Other duties as assigned
Essential
- Conference and Events experience
- Strong customer service and communication skills
- Good computer skills
- Attention to detail and a professional attitude
Preferred
- Prior experience with Conferencing software
- Administrative experience
- Related degree or qualification
The closing date is 22 June 2026.
Pay: From £13.85 per hour
Work Location: In person
