Love keeping things running smoothly behind the scenes? National Express Bus is looking for a Bus Exec Coordinator to support our UK Bus Managing Director and the wider Bus Operational Executive team.
If you are super organised, great with people, and love a role where no two days look the same, this one is for you. You will be the central cog keeping our senior team prepped, on time, and focused on driving the business forward.
You will mainly be based at NX House, with the flexibility to support from other company locations whenever needed.
What you will actually be doing
- Exec Support: Keep calendars in check, manage diaries, schedule meetings, and make sure the Exec team is fully prepped before stepping into the room.
- Travel & Events: Build seamless travel itineraries (flights, trains, hotels) and help organise internal events from venue hunting to on the day logistics.
- Action Tracking: Take accurate meeting notes, track key action points, and gently chase down owners for updates to make sure stuff gets done.
- Reporting & Data: Help collate weekly and monthly exec reports, review operational data, and spot chances to challenge how things are done.
- Admin & Finance: Manage expenses and supplier payments via eBis, keep office supplies stocked, and arrange catering for key sessions.
- Processes & Documentation: Draft and edit policy documents, help roll out system updates, and support the business with key accreditations.
What we need from you
- Top Notch Organisation: You can juggle multiple tasks and tight deadlines without losing your cool.
- Proactive Energy: You do not just wait for instructions; you spot problems coming and sort them out.
- Great People Skills: You can communicate clearly, build relationships across the business, and influence at all levels.
- Discretion & Integrity: You will be handling sensitive business information, so high integrity is non negotiable.
- Tech Savvy: You are confident using Google Workspace applications and comfortable picking up internal systems like eBis.
The perks of joining us
We look after the people who look after our business:
- Free Travel: Free bus and coach travel right across the National Express network for you.
- Travel for a Plus One: Complimentary travel pass for your nominated person or partner.
- Peace of Mind: Solid company pension scheme and life assurance.
- Wellbeing Support: Access to our Employee Assistance Programme and a private online GP service.
At National Express, we are really proud of our health and safety record and as a result, we operate a Drugs and Alcohol Policy which is applicable to all employees.
As part of your initial assessment, we will complete Drug and Alcohol testing and you may be subject to random tests during your employment.
