Job Advertisement: Office Administrator
Location: Ballymena
Salary: negotiable depending on experience
Job Type: Full-time (Part-time negotiable)
Are you an experienced Office Administrator with a passion for supporting business operations and ensuring smooth office functionality? We’re looking for a highly motivated and organized individual to join our team!
About the Role
As an Office Administrator, your primary responsibilities will encompass purchasing, finance, property management, and general administrative support. You will play a key role in ensuring the efficient running of the office, assisting with office administration, supporting our sales team, and maintaining smooth communication between all departments.
Key Responsibilities:
1. Purchasing:
- Process customer orders and place orders with suppliers
- Verify pricing and stock levels
- Monitor the progress of orders to ensure timely delivery
2. Administration Support:
- Assist with the function of our sales team, carrying out administrative duties
- Record petty cash expenditure
- Post supplier and customer invoices to the electronic ledger using Sage 50 Accounts
- Assist with Property Management tasks
3. General Support:
- Provide support to the accounts and sales departments
- Handle incoming calls, emails, and voicemails, allocating tasks to the relevant team members
- Ensure smooth running of general office administration
Required Skills and Experience:
- Essential Qualifications:
- GCSE Maths and English at Grade B or above
- 3 other GCSEs Grades A-C (or equivalent)
- Technical Skills:
- Proficiency in Microsoft Excel and other office software applications
- Experience using Sage 50 Accounts (Essential)
- Strong IT and computer skills, including use of the internet and office applications
- Experience:
- Proven experience in an office administration role, preferably with purchasing and logistics experience
- Familiarity with basic finance administration tasks (petty cash, invoicing, etc.)
- Key Competencies:
- Excellent written and spoken English
- Confidence and clarity when speaking on the telephone
- Self-motivated with strong problem-solving skills
- Empathy and sensitivity when dealing with customer concerns
- Interest or awareness in design is desirable
What We Are Looking For:
We’re looking for someone who can demonstrate excellent communication skills, has a high degree of competency in computer applications, and is capable of managing a variety of tasks simultaneously. If you thrive in a busy office environment and have a proactive approach to your work, we’d love to hear from you!
Why Join Us?
As an Office Administrator, you will be an essential part of our team, directly contributing to the smooth and efficient operation of the business. Reporting to the Office Manager, your role will support day-to-day office functions, ensuring that all tasks are completed in a timely and organized manner. We offer a collaborative and dynamic work environment where your contribution will be valued and your professional growth supported.
How to Apply:
Please submit your CV and a cover letter outlining your relevant experience and why you are the ideal candidate for the role to [Insert Application Email/Link]. We look forward to hearing from you!
Join our team today and make a meaningful impact on our operations!
Job Types: Full-time, Permanent
Experience:
Work Location: In person
