Lovat's Group are looking for a Service Administrator to be based at our new offices at Straiton Business Park.
You will be responsible for managing and coordinating all scheduled maintenance activities using JobLogic, our in-house CAFM system. You will ensure that planned works are delivered on time and to standard, working closely with both our engineering team and third-party subcontractors.
- Schedule and coordinate all PPM activities using JobLogic
- Assign tasks to internal engineers based on skills, location, and availability
- Manage and track subcontractor works, ensuring completion and compliance
- Maintain accurate records of maintenance activities, asset histories, and service intervals
- Liaise with clients and site contacts to arrange access and job scheduling
- Ensure all maintenance is delivered within agreed timeframes and in line with SLAs
- Monitor outstanding jobs and escalate delays to the Facilities Manager
- Keep subcontractor documentation up to date (RAMS, insurance, accreditations)
- Support in producing reports and performance data for contract reviews and audits
What We’re Looking For
- Prior experience in a facilities, engineering, or service coordination environment
- Familiarity with JobLogic or a similar CAFM system is essential
- Excellent planning and organisational abilities
- Confident communicator with strong coordination skills
- Comfortable managing both internal and external schedules
- Competent in Microsoft Office (especially Excel and Outlook)
- Knowledge of statutory maintenance compliance (e.g., SFG20, HSE) is a bonus
Why Join Lovats Group?
- Join a progressive, fast-growing FM company with a strong reputation
- Office-based role at our new offices at Straiton Business Park, Loanhead
- Competitive salary and benefits package
- 37-hour working week (Monday–Friday)
- Friendly, professional team environment
- Career development and progression opportunities
Job Types: Full-time, Permanent
Pay: From £12.71 per hour
Benefits:
Language:
Work Location: In person
