We’re Hiring: Purchase Ledger & Administration Assistant
Are you highly organised, detail-oriented, and confident working with accounting systems? We are looking for a Purchase Ledger & Administration Assistant to join our team and play a key role in supporting our finance and office operations.
This is an excellent opportunity to join a growing, fast-paced business where your contribution will make a real impact across both accounts and administration.
Competitive rate of Pay
The Role
You will be responsible for managing the purchase ledger function, ensuring supplier invoices are processed accurately and on time, maintaining clear financial records, and supporting stock control processes. In addition, you will provide administrative support and occasional cover within the sales office.
Key Responsibilities
- Process and verify supplier invoices using Sage (with a planned transition to Odoo)
- Match invoices to purchase orders and delivery notes
- Ensure timely and accurate supplier payments
- Reconcile supplier statements and resolve discrepancies
- Assist with month-end processes and reporting
- Maintain accurate financial records and data entry
- Analyse invoice data to identify trends and inconsistencies
- Monitor stock levels and maintain accurate stock records
- Request and coordinate stock takes
- Reorder stock in line with business needs and demand
- Work collaboratively with colleagues to improve processes and efficiency
Additional Duties (Holiday / Staff Cover)
- Enter sales orders and purchase data into Sage 50/Odoo
- Produce packing lists, delivery notes, and invoices
- Book transport and coordinate deliveries
- Handle customer calls with a professional and helpful manner
- Manage incoming and outgoing emails and post
- Carry out general office administration and filing
- Work independently and as part of a team to manage workloads
- Help maintain a clean, organised, and efficient office environment
What We’re Looking For
- Experience with Sage and/or Odoo (preferred)
- Strong understanding of accounts payable processes
- Experience or awareness of stock control (desirable)
- Excellent attention to detail and accuracy
- Strong organisational and communication skills
- Professional telephone manner
- Ability to multitask in a busy environment
- A proactive team player who can also work independently
Job Details
- Location: Poulton Le Fylde
- Job Type: Full-time or Part-time (flexible for the right candidate)
This role is ideal for someone looking to develop their career in finance, stock control, and administration within a supportive and friendly team.
Apply now or get in touch for more information
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
