Job Summary
We are seeking a dynamic and highly organised Office Administrator to join our team! In this vital role, you will be responsible for daily operations, ensuring smooth administrative processes and fostering an efficient work environment. Your proactive approach and attention to detail will help keep our office administration running seamlessly, supporting our consults and management alike. This paid position offers an exciting opportunity to join a small team and develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organisation’s success.
Responsibilities
- Manage daily office operations, including scheduling appointments, coordinating meetings
- Handle incoming calls with professionalism and courtesy, directing inquiries appropriately
- Perform data entry tasks accurately using tools like Microsoft Office and our Workspace System to update records and maintain databases.
- Assist with administrative tasks such as filing, downloading documents and preparing accurate records for our consultants
- Support bookkeeping activities by managing invoices, expense reports, and financial records using QuickBooks
- Maintain organised electronic filing systems to ensure easy retrieval of information
- Provide excellent phone etiquette and customer service to clients, and team members
Requirements
- Proven office experience with strong organisational skills and attention to detail
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar and Teams, and basic data entry techniques
- Prior administrative experience demonstrating effective multitasking and time management
- Strong typing skills for efficient document creation and data entry
- Knowledge of clerical procedures such as filing, record keeping, and correspondence management
- Ability to adapt quickly to new software tools like QuickBooks for financial tasks
- Demonstrated organisational skills with the ability to prioritise tasks effectively
- Ability to deal with sensitive documentation in accordance with company policy
This position is an excellent opportunity for motivated individuals. Join us in supporting our team’s success through effective administration.
Working Hours
Tuesday - Friday
8:30am to 1pm
Flexibility around working times will be considered.
Pay: £16.00-£17.00 per hour
Benefits:
- Company events
- Company pension
- Life insurance
- Private medical insurance
- Work from home
Work Location: Remote
