Personal Assistant and Office Administrator
Soho, London, 9:30-5:30, £32,000 per year
We ask that candidates read the full job posting before applying. Please note that we are looking to make an immediate hire and that this is an in-office role; we do not offer hybrid or remote working for this position.
About Us
We’re The Positive Internet Company – an open technology company based in central London that delivers sustainable digital infrastructure and hosting services. In addition to our London offices, we operate the UK’s leading green data centre campus near Cambridge, and have a small US subsidiary based in New York City.
Our team is thoughtful, collaborative, and just the right amount of nerdy. We serve interesting clients ranging from Stephen Fry and Ricky Gervais through the BBC, major banks and financial services firms to leading NGOs and charities.
This role would suit someone looking to work in a friendly, informal company rather than a more corporate environment.
PLEASE NOTE: Preference will be given to candidates who follow the CV formatting instructions (PDF) and to applicants who include the short cover letter.
Interviews will be held in person at our Soho offices.
The Role
We’re looking for a proactive, detail-oriented Personal Assistant to support our CEO and management team and help keep the business running smoothly.
This is a full-time role (9:30–5:30) with a mix of administration, general office management and some finance-related tasks. You might be coordinating a team lunch one day and reconciling supplier invoices the next; as we’re a small team, you’ll gain wide exposure to most aspects of the company’s work. There may be opportunities to grow in the role over time or get involved in broader areas of the business if desired.
While you do not need many years of experience, you do need good judgement, attention to detail, confidence dealing with people, and the ability to keep on top of several moving parts at once.
You will work closely with the CEO as an administrative right hand, while also helping with the smooth running of the office and supporting other aspects of the business.
You’ll work from our Soho offices close to Carnaby Street.
Key Responsibilities
- General office management, acting as key contact for correspondence and communications
- Manage the CEO’s business and personal diary and correspondence, including his Positive duties, other business interests and professional activities
- Support the sales and accounts teams with daily task lists and tracking targets
- Assist other senior managers on an ad hoc basis
- Manage calendars, meetings, and travel
- Prepare internal documents, reports, and presentations
- Act as point of contact for suppliers, clients, and internal teams
- Support finance admin (e.g. aspects of banking, payments, accounts payable, invoice processing, supplier liaison)
- Assist with ad hoc admin and support special projects
- Assist with special events and hospitality, including client entertainment
- Assist with general admin tasks including customer provisioning, domain administration and related technical-service admin, with training provided
- PA errands, usually in central London as needed
What We’re Looking For
- Experience as a Personal Assistant or in a similar administrative/finance support role is preferred. However, we would consider first-time PA applicants who are well-organised, detail-oriented and eager to learn.
- Some understanding of basic finance tasks (e.g. handling invoices, chasing suppliers) would be helpful
- Strong organisational and communication skills
- Comfortable using standard software for spreadsheets, word processing, video conferencing, Google Workspace, and other relevant digital tools
- Reliable, discreet, and confident juggling multiple tasks
- A positive, flexible attitude and a genuine interest in helping small teams to work well
- Someone looking to work in a small team, in an informal, non-corporate environment
Benefits
- Working as part of a small team in a buzzy London neighbourhood
- Opportunities for career progression
- Holiday allowance of 25 days plus Bank Holidays and pension contributions
- Company mobile phone
- Supportive team culture and regular social lunches in Soho
- Opportunities for training and professional development
Personal Assistant and Office Administrator Soho, London, 9:30-5:30, £32,000 per year
To Apply: Click Apply Now and upload your CV (PDF format) and a short cover letter telling us why you’re a great fit for this role.
PLEASE NOTE: Preference will be given to candidates who follow the CV formatting instructions (PDF) and to applicants who include the short cover letter.
Interviews will be held in person at our Soho offices; we are looking to make an immediate hire.
Pay: £32,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Sick pay
Application question(s):
- Are you available for an in-person interview in Soho, London, Friday3rd July 2026?
Education:
Work Location: In person
