Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your proactive approach, exceptional organizational skills, and positive attitude will help create a welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.
Responsibilities
- Manage daily office operations, including scheduling appointments and coordinating meetings to keep the workflow seamless.
- Handle incoming calls with professionalism and courtesy, directing inquiries to the appropriate departments or team members.
- Maintain accurate records through data entry and file management using Microsoft Office, Google Workspace, and QuickBooks.
- Prepare correspondence, reports, and presentations that support team projects and internal communications.
- Oversee supply inventory, order office supplies as needed, and ensure the workspace remains organized and functional.
- Assist with billing, invoicing, and financial record keeping using QuickBooks to support accounting processes.
- Support administrative tasks such as mail distribution, maintaining calendars, and coordinating special events or office activities.
Skills
- Proven experience in an office environment with strong organizational abilities.
- Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and data entry tools.
- Prior administrative experience with familiarity in clerical tasks such as filing, photocopying, and document management.
- Strong phone etiquette with the ability to communicate clearly and professionally at all times.
- Exceptional organizational skills with attention to detail to manage multiple priorities efficiently.
- Fast and accurate typing skills to support quick data entry and correspondence preparation.
- Knowledge of QuickBooks accounting software is a plus for handling invoicing and financial records.
Join us in creating a productive and positive office environment! This role offers an engaging work setting where your organizational talents will shine while supporting our team’s success every day.
Pay: £25,420.00-£40,398.79 per year
Benefits:
- Cycle to work scheme
- Health & wellbeing programme
- Life insurance
- Private medical insurance
Work Location: In person
