We are seeking a highly professional Executive Assistant to provide support to both the Managing Director and Associate Director: Operations & Client Relations. This role goes far beyond the traditional administrative support; it is central to ensuring that strategic priorities progress, commitments made in meetings are delivered, and projects remain on track across a fast-paced, international environment.
Our London-based clinic provides a premium, personalised approach to primary and concierge healthcare. We deliver a high standard of clinical excellence in a calm and discreet environment, ensuring every patient receives compassionate, tailored care. The clinic is part of a respected US healthcare group and operates as a standalone UK entity with a multidisciplinary team of physicians, nurses, and support professionals.
Duties and responsibilities
As the executives’ right hand, you will play a vital role in coordinating key initiatives, shaping internal and external communications, and supporting the delivery of high-quality presentations, briefs and reports. You will be required to think several steps ahead, exercise sound judgement, and mange relationships with professionalism and tact.
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Provide comprehensive administrative support to the Senior Management Team, including diary management across multiple time zones.
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Serve as a strategic partner, ensuring follow-though on meeting outcomes, tracking deliverables, and maintaining momentum on projects.
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Coordinate project meetings, take minutes and track and follow up on actions.
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Support project management activities, including maintaining timelines and monitoring progress.
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Assist with drafting presentations, preparing briefs, and compiling reports.
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Coordinate communication between executives, internal teams, and external stakeholders, ensuring clarity, discretion and alignment.
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Anticipate needs and proactively manage priorities to optimise executive productivity.
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Represent leadership with professionalism, upholding the highest level of confidentiality and discretion in all matters.
Person Specification
Essential:
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Proven experience supporting senior executives, ideally across international time zones.
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Demonstrated ability to support project work with attention to detail.
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Strong communication skills, with the ability to convey information clearly and diplomatically with executive-level polish.
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Strong organizational skills with the ability to manage competing priorities.
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High levelofproficiencyin Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Desirable:
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Experience in private or public healthcare.
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Familiarity with medical terminology and UK healthcare pathways, referrals, and private medical insurance processes.
Personal attributes:
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Highly professional, calm, discreet with excellent judgment.
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Proactive, solution-focused mindset.
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Collaborative working style, fostering positive relationships across clinical and non-clinical teams, external partners and senior stakeholders.
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Ability to anticipate needs and adapt to changing priorities and an evolving structure.
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Willing to step-in and support colleagues across the business when needed.
Benefits
Annual Leave: 36 days including Bank Holidays
Pension: 5% Employer / 5% Employee
Life assurance
Private Medical Insurance
Health Care Cash Plan
Company Sick Pay
Application: Please submit your CV with a cover letter detailing why you are applying for the role and how your experience matches the person specification.
Closing date: Friday 4 September 2026, however, interviews will take place from 12th August and we may close the advert early if a suitable candidate is identified so do not delay your application.
