We are now recruiting for an Office Administrator to join our Finance and Accounts department based
at our Head Office in Liverpool. The role reports directly to the Accounts Office Manager who is
accountable to the Financial Controller.
The Finance & Accounts Department provides efficient and cost-effective support across the company.
Roles are varied and whilst the post holder will have designated core responsibilities, office staff need
to be skilled in a number of disciplines with the flexibility to assist colleagues and cope with a wide
range of matters. This involves working collaboratively with a number of stakeholders and may involve
working beyond normal contracted hours to ensure relevant targets are met and the needs of the role
and the business are fulfilled.
LOCATION: Liverpool
WORKING HOURS: 37.5 hours per week, 09:00 - 17:00, Monday to Friday.
HOURLY RATE: £11.00 - £13.00, depending on experience.
CONTRACT TYPE: Permanent
KEY RESPONSIBILITIES:
- Day to day processing of supplier invoices from receipt, through to input, purchase order matching,
and final payment, with close attention to detail and the highest standards of accuracy at all times.
- Reconciling supplier statements, following up on differences and omissions.
- Dealing with and resolving invoice queries and supplier complaints, highlighting any anomalies or
concerns to the Office Manager.
- Involvement in all aspects of payments, including the handling of supplier requests, checking that
invoices are eligible/due, ensuring the accuracy of bank details and payment amounts, and
managing the relevant paperwork.
- Raising sales invoices as required, either on instruction or as part of accepted routines.
- Supporting all aspects of the Finance & Accounts department which will include answering the
phone, monitoring the accounts email, and general office support.
- Organising and sorting invoice documentation ahead of, and after, payment runs.
- Assist the wider Finance team as necessary, providing documents, information and reports on a
routine or ad-hoc basis.
- Assist with the management of the client database as and when required.
- Holiday/sickness cover for other office administrator(s) including scanning, archiving, filing, sorting
and distributing post, and ad-hoc errands (e.g. Post Office, bank etc.) that may be required.
- Building relationships with internal and external clients and customers; being courteous to all
stakeholders and service users and responding promptly to enquiries.
GENERAL RESPONSIBILITIES - APPLICABLE TO ALL DISCIPLINES
• Meeting appropriate targets and deadlines as defined by the Office Manager or Financial Controller,
producing reports as and when required.
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