Ref Number
B02-10919
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Full time
Salary
£36,433-£41,833
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
No
Closing Date
14-Sept-2026
The Faculty of Life Sciences (FLS) combines the strengths of UCL’s basic biological and preclinical sciences and is associated with 11 Nobel Laureates. Our work focuses on trying to answer some of the most enduring questions about life on earth, and also to solve the urgent problems faced by all living things. Our research spans an incredible breadth of scientific areas, from studies of the behaviour of single molecules, to developing cells, neuronal circuits, and up to entire ecosystems full of living things. We are supported by platform technologies and facilities ranging from advanced electron microscopy to a research centre on a National Trust nature reserve.
Our students are closely integrated into our community through research-embedded teaching, including our highly rated, and world-leading undergraduate programmes, a UK-leading MPharm degree, as well as a wide range of exciting Master's programmes.
This is an exciting opportunity to join the Education Administration and Student Experience Team (EASE). The Faculty of Life Sciences (FLS) EASE team is made up of five areas: Clinical, Programmes, Research, Learning Technology and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams. You will work in a collaborative and innovative team who are committed to excellence in customer service.
We’re looking for a brilliant and proactive Education Administrator to support the administration and delivery of Undergraduate and Postgraduate Programmes across the Faculty of Life Sciences.
This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career within the new FLS Education Administration and Student Experience (EASE) team.
You'll be an organised and student-focused individual and play a key role in managing the academic cycle, from induction and timetabling to assessments and exam boards, while providing responsive support to students and staff. You’ll work closely with academic leads to ensure smooth programme delivery and may also contribute to student engagement activities such as socials, field trips, and open days.
There’s also scope to support improvement projects using Excel and Power Apps, and to collaborate across the wider team when needed.
If you’re proactive, detail-oriented, and passionate about supporting students, we’d love to hear from you!
Key Responsibilities
- Supporting admissions, enrolment, and timetabling
- Supporting in person assessments and exam boards
- Liaison with academics, external stakeholders and wider UCL
- Responding to student and staff queries
- Contribute to wider activities across the Programme and EASE Team and support other programmes as needed
Working Arrangements
This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required.
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.
A job description and person specification can be accessed at the bottom of this page.
This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities.
You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.
You’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit https://www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
- Interview Date(s) are scheduled for: Interviews are expected to take place between late September and early October 2026 (exact date(s) to be confirmed).
- The advert will close on 14 September 2026 at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended.
- If you have any queries about the role, please contact Ian Deakin at [email protected].
- If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the HR Administrator at [email protected].
As London’s Global University, we know that diversity and inclusion are fundamental drivers of creativity, innovation, and excellence, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong, thrive, and reach our full potential.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women’.
Our department holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality.
You can read more about our commitment to Equality, Diversity, and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/.
