At Plantexpand, we provide end-to-end vehicle and plant maintenance solutions for some of the UK's most recognised infrastructure organisations, including Thames Water, UK Power Networks, Cadent Gas and Scottish Power.
We've built our reputation on exceptional customer service, operational excellence and innovative technology, including our own bespoke Asset Management System that gives customers complete visibility of fleet performance, compliance and availability.
As our business continues to grow, we're looking for a highly organised and proactive Subcon Coordinator to join our Planning Team.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, building supplier relationships, solving operational challenges and making a genuine impact on customer service delivery.
Key responsibilities -
Supplier Coordination & Scheduling
- Coordinate compliance inspections, maintenance activities and repairs with our nationwide supplier network.
- Schedule work to ensure customer assets remain compliant and operational.
- Build strong working relationships with subcontractors to ensure high service standards.
- Arrange urgent breakdown support and prioritise critical customer assets.
- Monitor supplier performance and proactively follow up outstanding jobs.
Compliance & Documentation
- Ensure all subcontractor compliance work is:
- Completed correctly
- Certified on the day of completion
- Complete and send certificates to UKPN Fleet Control on the same day work is completed.
- Maintain accurate records to support audit and customer reporting requirements.
Subcontractor Invoicing
- Complete daily subcontractor invoicing.
- Ensure invoices align with completed works and certifications.
- Support timely and accurate cost capture for account performance reporting.
WIP & Repair Management
- Actively chase subcontractor repairs and WIP jobs.
- Work to reduce asset downtime and ageing WIP.
- Escalate risks or delays to the Customer Account Executive promptly.
Account Support & Cover
- Work alongside the Customer Account Executive to ensure:
- Continuity of service during holidays and peak periods
- No loss of customer coverage
- Provide day‑to‑day operational support to maintain consistent account delivery.
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Skills & Experience -
Essential
- Experience in scheduling, coordination, or operational support roles.
- Strong organisational and prioritisation skills.
- Confident communicator with external suppliers.
- High attention to detail, particularly with documentation and invoicing.
- Ability to manage multiple tasks under time pressure.
Desirable
- Experience working with subcontractors.
- Exposure to compliance‑driven environments (fleet, plant, utilities, engineering).
- Familiarity with customer reporting or certification processes.
We offer bi-annual staff events along with lots of little perks throughout the year, just for being you!
If you're organised, proactive and enjoy coordinating people, suppliers and processes to deliver excellent customer outcomes, we'd love to hear from you.
Join a team that's growing, ambitious and committed to delivering exceptional service across the UK's fleet and plant sectors.
Job Types: Full-time, Permanent
Pay: Up to £31,369.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
Application question(s):
- Do you have any experience in compliance-driven environments? (fleet, utilities, plant, engineering)
Experience:
- Project scheduling: 2 years (preferred)
Work Location: In person
