At Plantexpand we offer our customers an all-in-one, go-to destination for vehicle and plant repairs and maintenance. We also offer a comprehensive outsourcing service to a whole range of clients. We created our own Asset Management System designed to give our customers an overview of everything from spend analysis to VOR tracking, booking fleet availability and much more.
We focus on keeping our customers happy through our bespoke service and longstanding relationships. We work with many nationally recognised companies including Thames Water, UKPN, Cadent, Scottish Power to name a few!
Due to company growth, we are now recruiting for a Subcon Coordinator to join our Planning team!
Key responsibilities -
Subcontractor Booking & Scheduling
- Assist the Customer Account Executive with the booking and scheduling of subcontractor compliance events.
- Liaise directly with subcontractors to ensure:
- Allocated vehicles/assets are booked
- Work is completed before or by due dates
- Arrange subcontractor attendance for breakdowns, prioritising critical assets.
Compliance & Documentation
- Ensure all subcontractor compliance work is:
- Completed correctly
- Certified on the day of completion
- Complete and send certificates to UKPN Fleet Control on the same day work is completed.
- Maintain accurate records to support audit and customer reporting requirements.
Subcontractor Invoicing
- Complete daily subcontractor invoicing.
- Ensure invoices align with completed works and certifications.
- Support timely and accurate cost capture for account performance reporting.
WIP & Repair Management
- Actively chase subcontractor repairs and WIP jobs.
- Work to reduce asset downtime and ageing WIP.
- Escalate risks or delays to the Customer Account Executive promptly.
Account Support & Cover
- Work alongside the Customer Account Executive to ensure:
- Continuity of service during holidays and peak periods
- No loss of customer coverage
- Provide day‑to‑day operational support to maintain consistent account delivery.
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Skills & Experience -
Essential
- Experience in scheduling, coordination, or operational support roles.
- Strong organisational and prioritisation skills.
- Confident communicator with external suppliers.
- High attention to detail, particularly with documentation and invoicing.
- Ability to manage multiple tasks under time pressure.
Desirable
- Experience working with subcontractors.
- Exposure to compliance‑driven environments (fleet, plant, utilities, engineering).
- Familiarity with customer reporting or certification processes.
We offer bi-annual staff events along with lots of little perks throughout the year, just for being you!
We want to hire the best candidates and keep them with us for many years to come. We have a great rate for our staff retention and even though we are growing rapidly our focus on our people will grow with us.
If you think you could be a great addition to our fantastic team, apply today!
Job Types: Full-time, Permanent
Pay: Up to £31,369.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
Application question(s):
- Do you have any experience in compliance-driven environments? (fleet, utilities, plant, engineering)
Experience:
- Project scheduling: 2 years (preferred)
Work Location: In person
