Job Overview
We are seeking an experienced and highly organised Legal Secretary to provide dedicated support to our Commercial Property / Conveyancing Supervisor. This is a key role within our busy property department, requiring exceptional transcription and audio typing skills, as a significant proportion of the position involves producing accurate legal documents and correspondence from dictated recordings.
The successful candidate will play a vital role in ensuring the smooth and efficient management of conveyancing and commercial property matters, providing both secretarial and administrative support in a fast-paced legal environment.
Key Responsibilities
- Accurately transcribe and prepare legal correspondence, documents, file notes, contracts, reports, and forms from digital dictation recordings.
- Produce a high volume of audio typing and transcription work to a consistently high standard.
- Provide comprehensive secretarial support to the Commercial Property Supervisor.
- Open, maintain and organise client files in accordance with firm procedures.
- Manage diaries, schedule appointments, and coordinate meetings.
- Liaise professionally with clients, estate agents, lenders, solicitors, developers, local authorities, and other third parties.
- Handle incoming and outgoing correspondence, including emails, telephone calls, and post.
- Assist with conveyancing transactions from instruction through to completion and post-completion administration.
- Prepare and submit Land Registry and other property-related documentation when required.
- Maintain accurate electronic and paper filing systems.
- Assist with billing, file management, and general office administration duties.
Skills and ExperienceEssential
- Previous experience as a Legal Secretary within a law firm is essential.
- Excellent audio typing and transcription skills with a high degree of accuracy.
- Ability to transcribe dictated correspondence and legal documents efficiently and independently.
- Strong organisational skills and the ability to manage competing priorities.
- Excellent attention to detail and proof-reading abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Word, Outlook, and other Microsoft Office applications.
- Ability to handle confidential and sensitive information with discretion.
Desirable
- Previous experience within a Conveyancing or Property Department.
- Familiarity with commercial property matters and conveyancing processes.
- Experience using legal case management and digital dictation systems.
- Knowledge of Land Registry procedures and property transactions.
What We're Looking For
We are looking for a proactive, dependable, and professional individual who takes pride in producing accurate work. The ideal candidate will be confident working from dictated recordings, possess excellent transcription skills, and be able to support fee earners effectively in a busy property practice.
If you are an experienced Legal Secretary with strong conveyancing transcription experience and a commitment to delivering high-quality support, we would be pleased to hear from you.
Pay: £26,000.00-£35,000.00 per year
Ability to commute/relocate:
- London W1K 7QJ: reliably commute or plan to relocate before starting work (required)
Experience:
- Audio typing: 1 year (required)
Work Location: In person
