The Opportunity
B&D Energy is a small but growing energy supplier operating in Barking and Dagenham. The successful applicant will support an experienced Board of Directors and a small team that provides heating via district heating to over 2,500 homes and electricity to around 1,000 properties - with an expectation of over 9,000 homes in the coming years. The company is growing rapidly alongside the regeneration of Barking Town Centre and elsewhere within the London Borough of Barking and Dagenham. We are searching for a motivated individual to support our growing business.
Purpose of the Role
The Company Secretary is responsible for supporting the Board and its Committees by ensuring effective governance processes, compliance with statutory and regulatory requirements, and the efficient administration of Board and Audit & Risk Committee activities.
Key Responsibilities
- Coordinate and manage the annual cycle of Board and Audit & Risk Committee meetings, including scheduling, agenda development, preparation and distribution of meeting papers, and maintaining action logs.
- Attend Board and Committee meetings, prepare accurate minutes, and monitor the completion of agreed actions.
- Scheduling and arranging with the Managing Director and the Board an annual strategy review session, including agreeing the agenda, preparing minutes and tracking the actions arising.
- Advise the Board, Chairs, and senior management on corporate governance requirements and best practice.
- Ensure compliance with the Companies Act, Articles of Association, governance frameworks, and other relevant legal and regulatory obligations.
- Maintain statutory records and oversee timely submission of Companies House filings and other corporate documentation.
- Support Board evaluation, director induction, training, and ongoing development activities.
- Facilitate effective communication between directors, executives, and key stakeholders on governance matters.
- Monitor governance developments and recommend improvements to policies, processes, and governance arrangements.
- Support risk management and internal control frameworks by coordinating governance activities associated with the Audit & Risk Committee.
Key Skills and Experience
- Strong knowledge of UK corporate governance and company secretarial practice.
- Experience supporting Boards and Board Committees.
- Excellent organisational, planning, and stakeholder management skills.
- Ability to manage sensitive and confidential information with discretion.
- Strong written communication skills, including agenda preparation and minute taking.
- Qualified or working towards relevant professional qualification (e.g., CGIUKI/Chartered Governance Institute) .
Accountability
The role reports to the Chair and Managing Director and acts as a trusted adviser to the Board on governance and compliance matters.
Terms of Employment
This is a renewable 24 month contract position with B&D Energy requiring a time commitment of at least 3 days per month (candidate will not be an employee). Remuneration is set at £9,000 per annum – subject to annual review. The position is designated as a remote working position but with the expectation of periodic, expensed, attendance at meetings in London Borough of Barking and Dagenham.
The position is available for immediate start.
Pay: £9,000.00 per year
Work Location: Remote
