An excellent opportunity for an Office Administrator/Assistant to join our busy civil and structural engineering consultancy in Henley-on-Thames (soon to move to Maidenhead), with potential opportunities for career development and progress within the business. We are looking for someone who is confident and flexible with versatile skills. The role is part time and office-based. The hours are 9:00am – 5:30pm 3 or 4 days per week (must include Thursday and Friday but the other day/s can be to suit employee), with potential for increasing hours in the future.
The successful candidate will be joining a friendly support team who work across our 3 offices.
Duties include but not limited to:
· Ensure smooth running of the office :
o Order stationery and other supplies
o Manage office equipment and services together with associated contracts
o Assist with management of the premises
o Manage all utilities contracts
· Project administration
o Set up new projects on Deltek and Coretime and update records as required
o Assist with completion of supplier questionnaires
o Assist with production of project bids and new client proposals
o Review all project contracts (appointments and warranties). Work with the Gloucester Office Manager.
o File project documentation electronically
o Organise archiving of documents
· Office administration
o Deal with correspondence and telephone calls
o Produce documents as required
o Maintain office diaries / calendars
o Organise meetings, training sessions, travel arrangements
· HR
o On and off-boarding of staff including providing inductions
o Organise office social events
o Manage the Health and Safety across the office with the assistance of the other Administrator.
o Ensuring all Return to Work forms are filled in and meetings held where required
o Assisting the HR Manager with the collation of Appraisal information and sending reminders
o Support and attend formal meetings, hearings, and investigations.
o All general HR Administration – updating employment records, absence management, updating Organograms etc.
o Assisting in organising office social events
o Organisation of all Career Fairs
· Recruitment
o Identifying prospective candidates through agencies and direct channels such as Linkedin
o Arranging all interviews and providing feedback
o Regularly updating recruitment spreadsheet
o Interviewing Apprentices and Graduates
o Advertising roles on our website, LinkedIn and other job boards
The successful candidate will be:
- An experienced administration professional with 3+ years’ experience in a similar role
- Experience in a similar role with a professional practice would be an advantage
- Experience working with Microsoft Office, specifically setting up templates in Word would be an advantage
- A confident user of IT generally and a competent user of Microsoft Office
- An excellent communicator, both verbal and written, as well as numerate
- Willing to take on a variety of tasks and look for opportunities to improve company practices
- A flexible and versatile team worker who recognises the importance of maintaining a stable and happy support team
Our benefits package includes:
- 25 days holiday (pro-rata for part time employees)
- Option to buy and sell holiday plus additional holiday given based on length of service (1 additional day after 2 years, 2 after 5 years and 3 after 10 years).
- Bonus scheme (based on company and personal performance)
- Company pension scheme with 5% employer and minimum 3% employee contributions with pension advice service
- Life Assurance worth 4x your salary
- Medicash scheme giving you cash back on health treatments along with a range of other health-related benefits
- Employee Assistance Programme giving you free access to counselling and advice in legal, financial and personal matters
- Cycle purchase scheme
We are committed to providing equality of opportunity. No job applicant or employee will be discriminated against because of race, religion, sexual orientation, gender, gender identity, age, disability, pregnancy or marital status.
Pay: £15.50-£17.95 per hour
Benefits:
- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- Life insurance
Work Location: In person
